HR Assistant

Agensi Pekerjaan Ami Awana Sdn Bhd; Bayan Lepas; On-site; MYR 33,000 - 47,000; Full time

Job summary

Agensi Pekerjaan Ami Awana Sdn Bhd in Penang is seeking an HR Assistant to develop and oversee recruitment processes, screen CVs, conduct screenings, coordinate interviews, and maintain accurate documentation.

The role also oversees labour engagement, orientation and exit processes, HR compliance, timesheets, and annual performance reviews. A Diploma or higher and 3+ years in HR are preferred; fresh graduates are welcome. Fluency in Chinese, English, and Bahasa Malaysia is required.

Qualifications

• Possess at least a Diploma and above in Human Resource Management, Business Studies/Administration/Management, Psychology or equivalent
• At least three (3) years of working experience in the general human resource management field
• Applications from fresh graduates are welcome
• Fluent in spoken and written Chinese, English and Bahasa Malaysia
• Good understanding of the Malaysian Labour Act and Employment Laws
• Good organizational and interpersonal skills, with the ability to function in a multicultural environment
• Independent, proactive, with a good attitude and mindset

Responsibilities

• Develop and oversee a recruitment process.
• Review job advertisements before posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates, and ensure documentation is collected and filed.
• Oversee all labour engagement and manage the new hire orientation and exit process.
• Annually review the Personnel Handbook, recommending amendments needed due to changes in conditions or labour laws.
• Manage timesheets for the office, ensuring timely submission, approval, accuracy, and filing.
• Monitor compensation - ensuring internal equity & compliance, and benefits.
• Facilitate job analysis and update job descriptions.
• Work with senior management to resolve employee relations issues pragmatically.
• Investigate employee relations issues & work to ensure human resources-related decisions are consistent and fair
• To ensure data accuracy and generate reports as required by management.
• Prepare and submit HR reports, analytics, and metrics for management review.
• Draft and issue internal HR communications, circulars, and notices as directed.
• Undertake any other related duties as may be assigned from time to time by a superior.

Skills

Recruitment

Interviewing

Employee relations

HR policy

Documentation

Education

Diploma in Human Resource Management

Business Administration

Job description

Develop and oversee a recruitment process.

Review job advertisements before posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates, and ensure that documentation is collected and recorded/filed.

Oversee all labour engagement and manage the new hire orientation and exit process.

b) Compliance and Record Keeping:

Annually review the Personnel Handbook, recommending amendments needed due to changes in conditions or labour laws.

Manage timesheets for the office, ensuring timely submission, approval, accuracy, and filing.

Monitor compensation - ensuring internal equity & compliance, and benefits.

Facilitate job analysis and update job descriptions.

c) Training, Development and Performance Maintenance:

Evaluate the need for employee training and development and make recommendations.

Oversee the coordination and implementation of annual performance reviews.

d) Employee Relations (ER) & Industrial Relations (IR):

Work with senior management to resolve employee relations issues pragmatically.

Investigate employee relations issues & work to ensure human resources-related decisions are consistent and fair

e) HR Administration and Systems

To ensure data accuracy and generate reports as required by management.

Prepare and submit HR reports, analytics, and metrics for management review.

Draft and issue internal HR communications, circulars, and notices as directed.

Undertake any other related duties as may be assigned from time to time by a superior.

About you

Possess at least a Diploma and above in Human Resource Management, Business Studies/Administration/Management, Psychology or equivalent

At least three (3) years of working experience in the general human resource management field.
Applications from fresh graduates are welcome

Fluent in spoken and written Chinese, English and Bahasa Malaysia

Good understanding of the Malaysian Labour Act and Employment Laws

Good organizational and interpersonal skills, with the ability to function in a multicultural environment

Independent, proactive, with a good attitude and mindset

Hirer responsiveness Salary match Number of applicants

Unlock job insights

What can I earn as a Human Resources Assistant