HR & Admin

LUVIEW INDUSTRIES (M) SDN BHD; Seberang Perai; On-site; MYR 28,000 - 39,000; Full time

Job summary

LUVIEW INDUSTRIES (M) SDN BHD is seeking an HR & Administration Assistant in Penang to support recruitment, onboarding, attendance, and document control. The role requires Mandarin proficiency and a diploma or degree in HRM/Business Admin.

Responsibilities include payroll familiarity, office supply management, and ensuring confidentiality in handling employee records. The candidate should be organized, detail-minded, and able to work under pressure in a fast-paced setting.

Qualifications

• Candidates hold a Diploma or Bachelor's Degree in HRM, Business Admin, or related field.
• 1–2 years HR & Administration experience is advantageous.
• Proficiency in Microsoft Office (Word/Excel/PowerPoint/Outlook).
• Mandarin-speaking ability is required to communicate with Mandarin-speaking colleagues and partners.
• Knowledge of Malaysian Employment Act, payroll, attendance, and HR documentation is beneficial.
• Experience in recruitment, onboarding, leave management, and employee records preferred.

Responsibilities

• Manage recruitment, onboarding, and resignation procedures for factory employees.
• Maintain and monitor attendance records, including overtime tracking and reporting.
• Coordinate PPE issuance and record-keeping for new hires.
• Prepare daily and monthly production reports and distribute to relevant channels.
• Organize and update factory documentation and employee records with confidentiality.
• Manage procurement and inventory of office supplies and stationery.
• Provide administrative support to HR & Administration and assist daily operations.
• Help maintain compliance with company policies and procedures.
• Perform any other HR and administrative duties assigned by Management.

Skills

Microsoft Office

Mandarin

Communication

Time management

Education

Diploma or Bachelor's Degree in HRM/BA or related field

Job description

Minimum Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.

Candidates with 1–2 years of relevant HR & Administration experience is an added advantage.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Good communication and interpersonal skills. Able to work independently, well-organized, and detail-oriented. Strong sense of responsibility with good time management skills.

Knowledge of Malaysian Employment Act, payroll, attendance, and HR documentation is an advantage.

Experience in recruitment, onboarding, leave management, and employee records is preferred.

Able to maintain confidentiality when handling employee information.

Mandarin-speaking ability is required to communicate effectively with Mandarin-speaking colleagues, candidates, and business partners.

Able to work under pressure and meet deadlines in a fast-paced environment.

Key Responsibilities :

Manage recruitment, onboarding, and resignation procedures for factory employees.

Maintain and monitor employee attendance records, including overtime tracking and attendance reporting.

Coordinate the issuance and record-keeping of work uniforms, safety shoes, and other PPE for newly onboarded employees.

Prepare daily and monthly production reports, compile production data, and distribute reports to the designated company communication channels.

Organize, maintain, and update factory documentation and employee records, ensuring proper filing and confidentiality.

Manage the application, procurement, issuance, and inventory of office supplies and stationery.

Provide administrative support to the HR & Administration department and assist with daily office operations.

Assist in maintaining compliance with company policies and administrative procedures.

Perform any other HR and administrative duties assigned by the Management from time to time.

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Hirer responsiveness Salary match Number of applicants

Registration No. 202401047670 (1593516-H)

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Assistant?
• Which of the following Microsoft Office products are you experienced with?
• How many years of payroll experience do you have?
• How would you rate your Mandarin language skills?