Human Resource Executive (Generalist)

Private Advertiser; Penang; On-site; MYR 42,000 - 66,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a HR Administrative Officer to handle payroll inputs, attendance, leave, overtime, and compliance with Malaysian labour laws.

You will support recruitment, onboarding, performance management, and employee relations while maintaining accurate records and HR documentation. Fresh graduates are welcome; strong MS Office and HRIS skills are preferred.

Qualifications

• Diploma or Bachelor's degree in HR/related field.
• Knowledge of Malaysian Employment Act, IR, EPF, SOCSO, EIS, and PCB.
• Experience in recruitment, payroll, ER, and HR operations.
• Strong interpersonal, communication, and problem-solving skills.
• Proficient in MS Office and HRIS.

Responsibilities

• Coordinate payroll inputs, attendance, leave, overtime, and statutory submissions.
• Support performance management activities, including probation reviews and annual appraisals.
• Maintain accurate employee records and compliant HR documentation.
• Administer employee lifecycle activities (confirmation, transfer, promotion, resignation, exit clearance).
• Manage end-to-end recruitment (sourcing, interviewing, onboarding, orientation).
• Support employee relations by addressing HR inquiries and disciplinary matters.
• Organize employee training, development, and engagement initiatives.
• Ensure compliance with Malaysian labour laws, company policies, and HR best practices.
• Prepare HR reports and analyze workforce data; provide admin support to HR.
• Assist with HR projects and continuous process improvement initiatives.

Skills

Interpersonal skills

Communication skills

Problem-solving

Education

Diploma or Bachelor’s degree in HR/related field

Tools

Microsoft Office

HR Information System (HRIS)

Job description

Coordinate payroll inputs, attendance, leave administration, overtime, and statutory submissions.

Support performance management activities, including probation reviews and annual performance appraisals.

Maintain accurate employee records and ensure HR documentation is updated and compliant.

Administer employee lifecycle activities, including confirmation, transfer, promotion, resignation, and exit clearance.

Manage the end-to-end recruitment process, including sourcing, interviewing, onboarding, and orientation of new employees.

Support employee relations by addressing HR inquiries, handling disciplinary matters, and promoting a positive workplace culture.

Organize employee training, development programmes, and engagement initiatives.

Ensure compliance with Malaysian labour laws, company policies, and HR best practices.

Prepare HR reports, analyse workforce data, and provide administrative support to the HR department.

Assist with HR projects and continuous process improvement initiatives as assigned.

Requirements:

Diploma or Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or a related field.

Good knowledge of Malaysian Employment Act, Industrial Relations, EPF, SOCSO, EIS, and PCB.

Experience in recruitment, payroll administration, employee relations, and HR operations.

Strong interpersonal, communication, and problem-solving skills.

Proficient in Microsoft Office applications and HRIS.

Able to work independently, maintain confidentiality, and manage multiple priorities in a fast-paced environment.

Fresh graduates are welcome to apply.