Human Resource Assistant

Life Factor Sdn Bhd; West Coast Division; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

Career advancement

Free company products

Dental, Optical & gym membership

Job summary

Life Factor Sdn Bhd in Kota Kinabalu is seeking a proactive Human Resources Assistant to support day-to-day HR and administrative tasks. You will maintain employee records, assist with recruitment, prepare letters, and help onboard/offboard employees in a fast-paced nutraceutical company.

Fluency in Mandarin, English and Bahasa Malaysia, plus strong communication and organisational skills, are essential. This role offers career growth and benefits, with work hours Monday to Friday.

Qualifications

• Diploma or degree in HRM/BA or related field.
• 1–2 years HR experience preferred; fresh graduates welcome.
• Know basic HR practices and employment procedures.
• Effective communication and interpersonal skills.
• Able to communicate in English, Mandarin and Bahasa Malaysia advantageous.
• Organised, detail-oriented and able to maintain confidentiality.
• Independent worker and capable of teamwork in a fast-paced environment.

Responsibilities

• Assist in day-to-day HR and administrative activities.
• Maintain and update employee records and HR files.
• Assist with recruitment activities: postings, screening, interviews.
• Prepare employment documents: offer letters, warnings, letters.
• Assist onboarding and offboarding processes.
• Maintain attendance, leave and medical records.
• Coordinate training, evaluations and HR activities.
• Answer HR inquiries and maintain confidentiality.
• Handle statutory and compliance-related HR matters as needed.
• Perform other HR and administrative duties as assigned.

Skills

Communication

Interpersonal skills

Time management

Teamwork

Confidentiality

Education

Diploma/Degree in HRM or related

Business Administration or related field

Job description

• Clear career advancement & growth opportunities
• Free company products
• Dental, Optical & gym membership allowance

Job Description

• • Assist in day-to-day HR and administrative activities.
• • Maintain and update employee personal records, HR files and documentation.
• • Assist with recruitment activities, including job postings, candidate screening, interview arrangements and follow-ups.
• • Prepare employment-related documents such as offer letters, confirmation letters, warning letters and other HR correspondence.
• • Assist with onboarding and offboarding processes for new and departing employees.
• • Maintain attendance, leave, medical leave and other employee records.
• • Coordinate employee training, performance evaluations and other HR activities.
• • Assist in handling employee inquiries and HR-related matters.
• • Ensure HR documents and records are properly maintained and kept confidential.
• • Assist with statutory and compliance-related HR matters when required.
• • Perform other HR and administrative duties as assigned by management.

Requirements

• • Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.
• • Preferably 1–2 years of HR experience; fresh graduates are welcome to apply.
• • Good knowledge of basic HR practices and employment procedures.
• • Good communication and interpersonal skills.
• • Able to communicate effectively in English, Bahasa Malaysia and Mandarin would be an advantage.
• • Good organisational and time-management skills.
• • Detail-oriented, responsible and able to maintain confidentiality.
• • Able to work independently as well as in a team.
• • Willing to learn and handle multiple HR tasks in a fast‑paced environment.

Language:

• MANDARIN (Required)
• ENGLISH (Required)
• BAHASA MALAYSIA (Required)

Monday to Friday 8:30 a.m. to 12:30 p.m.; 1:30 p.m. to 5.00 p.m.
Work Location : Taman Iramanis Kota Kinabalu

What can I earn as a Human Resources Assistant

Established in 2014, Life Factor Sdn Bhd is a growing nutraceutical company, specialized in formulating & marketing high quality nutritional supplements. Our products are available in more than 400 leading pharmacy outlets nationwide.

Established in 2014, Life Factor Sdn Bhd is a growing nutraceutical company, specialized in formulating & marketing high quality nutritional supplements. Our products are available in more than 400 leading pharmacy outlets nationwide.