HUMAN RESOURCE EXECUTIVE

AMIRUL YUSOFF RESOURCES; Kota Bharu; On-site; MYR 24,000 - 36,000; Full time

Job summary

AMIRUL YUSOFF RESOURCES is seeking an HR Assistant to support day-to-day HR operations in Kota Bharu, Malaysia. You will assist with recruitment, employee records, attendance and leave administration, payroll preparation, and training coordination, ensuring accurate and timely HR processes.

The role calls for at least 1 year in HR, solid knowledge of Malaysian labour practices, and proficiency in Microsoft Office.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field
• Minimum 1 year of experience in HR
• Basic knowledge of Malaysian employment practices and labour regulations
• Proficient in Microsoft Office, particularly Excel and Word
• Experience using HRMS or payroll systems is an advantage
• Good organisational and administrative skills
• Strong attention to detail and accuracy
• Good written and verbal communication in Bahasa Malaysia and English
• Able to handle confidential information professionally
• Able to work independently and manage multiple tasks within deadlines

Responsibilities

• Assist in end-to-end recruitment processes, including publishing ads, screening resumes, interviewing coordination, and offer letters
• Prepare onboarding documents and employee files for new hires
• Monitor daily attendance, lateness, absenteeism, and leave records
• Process various leave types and payroll-related information
• Prepare and compile monthly payroll information and verify attendance and allowances
• Maintain complete employee personnel files and HR documents
• Assist in coordinating employee training and record keeping
• Support performance reviews and KPI records
• Respond to general HR policy and benefits inquiries
• Prepare and update HR reports (headcount, attendance, leave, recruitment status, training)

Skills

Attention to detail

Organisational skills

Communication skills

Time management

Independent working

Education

Education in HR/Business Admin/Management

Tools

Microsoft Excel

Microsoft Word

HRMS/Payroll systems

Job description

The HR Assistant is responsible for supporting the day-to-day Human Resources operations, including recruitment, employee records, attendance and leave administration, payroll preparation, training coordination, employee documentation, and general HR administrative matters. The role ensures that HR records and processes are properly maintained, accurate, and completed within the required timeline.

Key responsibilities

Assist in the end-to-end recruitment process for vacant positions, including preparing and publishing job advertisements, screening resumes, shortlisting candidates, coordinating interviews, and preparing offer letters

Prepare onboarding documents and employee files for new employees, ensure completion of required employment forms, and coordinate employee orientation

Monitor daily employee attendance, lateness, absenteeism, and working hours; maintain and update employee leave records

Assist in processing Annual Leave, Medical Leave, Unpaid Leave, Emergency Leave, and other leave applications

Prepare and compile monthly payroll information and verify attendance, overtime, allowances, commissions, and other payroll-related information

Create and maintain complete employee personnel files and prepare HR documents such as employment letters, confirmation letters, warning letters, and transfer letters

Assist in identifying and coordinating employee training requirements, prepare training schedules, and maintain individual employee training records

Assist in coordinating employee performance reviews and maintain KPI and performance evaluation records

Attend to general employee enquiries regarding HR policies, leave, attendance, benefits, and procedures

Prepare and update HR reports including headcount, attendance, leave, recruitment status, and training records

About you

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field

Minimum 1 year of experience in HR field

Basic knowledge of Malaysian employment practices and labour regulations

Proficient in Microsoft Office, particularly Microsoft Excel and Word

Experience using HRMS or payroll systems is an advantage

Good organisational and administrative skills

Strong attention to detail and accuracy

Good written and verbal communication skills in Bahasa Malaysia and English

Able to handle confidential information professionally

Able to work independently and manage multiple tasks within deadlines