HR ASSISTANT / HR EXECUTIVE

GUPPY PLASTIC INDUSTRIES - MELAKA BRANCH; Malacca City; On-site; MYR 36,000 - 48,000; Full time

Job summary

Guppy Plastic Industries - Melaka Branch is seeking a proactive HR Assistant to support daily HR administration, attendance tracking, payroll checks and leave handling in Melaka City.

You will coordinate recruitment activities with agencies, manage employee records and ensure confidential information is handled with integrity, while maintaining accurate headcount and office processes. Fresh graduates welcome; you will work under the HR Manager and gain exposure to ISO-compliant payroll workflows.

Qualifications

• Degree in HR, Business Administration or related field.
• Fresh graduates are preferred.
• Good communication and coordination skills.
• Good knowledge of Microsoft Office.
• Able to work independently and handle confidential information.
• Responsible, organized and detail oriented.

Responsibilities

• Monitor and update employee attendance, leave and OT.
• Manage duty roster and working schedules.
• Handle MC and attendance matters.
• Maintain gate pass and employee records.
• Source and arrange candidates for interviews.
• Prepare hiring and employment documents.
• Update headcount and recruitment records.
• Support payroll preparation and checking.
• Verify attendance and payroll information.
• Process employee claims and allowances.
• Verify agency workers' attendance and prepare manpower costing.
• Coordinate with manpower agencies on recruitment and worker matters.
• Check and verify candidates submitted by agencies.
• Coordinate agency attendance and related records.
• Ensure final worker selection is based on company requirements.
• Perform any other ad hoc duties as assigned by the Manager.

Skills

Communication

Coordination

Microsoft Office

Attention to detail

Education

Degree in HR or Business Administration

Tools

Microsoft Office

Job description

Monitor and update employee attendance, leave and OT.

Manage duty roster and working schedules.

Handle MC and attendance matters.

Maintain gate pass and employee records.

Recruitment & HR Administration

Source and arrange candidates for interviews.

Prepare hiring and employment documents.

Update headcount and recruitment records.

Payroll & Claims

Support payroll preparation and checking.

Verify attendance and payroll information.

Process employee claims and allowances.

Verify agency workers' attendance and prepare manpower costing.

4. Agency Coordination

Coordinate with manpower agencies on recruitment and worker matters.

Check and verify candidates submitted by agencies.

Coordinate agency attendance and related records.

Ensure final worker selection is based on company requirements.

5. Ad Hoc Duties

Perform any other ad hoc duties as assigned by the Manager.

Requirements

Degree in HR, Business Administration or related field.

Fresh Graduate is preferred.

Good communication and coordination skills.

Good knowledge of Microsoft Office.

Able to work independently and handle confidential information.

Responsible, organized and detail oriented.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Chemicals & Plastics Manufacturing 101-1,000 employees

Product & Services

The range of products and services that we currently offer are: automotive, components, consumer-engineering, electronic packaging and office equipment inclusive a secondary processes such as printing, spraying, welding, insertion and sub-assembly.

Guppy Plastic Industries (Penang) Sdn. Bhd. has been in operation since 1993. Since its beginning, it served for MNCs, EMS for manufacturing of plastic injection products from precision plastics to consumer engineering, office equipment, automotive, components, and electronic components packaging. The plants also performs secondary processes such as printing, spraying, welding, insertion and sub-assembly. Guppy (Penang) has been certified with ISO9001:2015, ISO14001:2015, ISO13485:2016 and IATF 16949:2016.

Product & Services

The range of products and services that we currently offer are: automotive, components, consumer-engineering, electronic packaging and office equipment inclusive a secondary processes such as printing, spraying, welding, insertion and sub-assembly.

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