Human Resource and Admin Officer

Private Advertiser; Penang; On-site; MYR 39,000 - 54,000; Full time

Job summary

Teepham Medical Sdn Bhd in Penang is seeking a dedicated Human Resource and Admin Officer to join our team on a full-time basis. You will support HR operations and day-to-day administrative tasks, helping our organisation run smoothly and enabling staff to thrive.

The role involves recruiting, maintaining personnel records, processing payroll, administering benefits, coordinating training, and ensuring compliance with employment laws.

Qualifications

• Diploma or Bachelor's degree in Human Resources, Business Administration or related field.
• 1–3 years of experience in a human resources, administrative or similar support role.
• Strong knowledge of HR practices, employment law and payroll administration.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office and HR management systems.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Strong interpersonal skills with the ability to work collaboratively across departments.

Responsibilities

• Manage recruitment processes including job postings, candidate screening, interview coordination and onboarding of new employees.
• Maintain and update personnel records, employee files and HR databases in compliance with relevant regulations.
• Process payroll information, leave requests, expense claims and other employee documentation.
• Provide administrative support to the HR department and senior management, including scheduling meetings, preparing reports and organising documentation.
• Assist with the development and implementation of HR policies and procedures.
• Handle employee queries and concerns related to HR policies, benefits and general workplace matters.
• Manage office supplies, equipment and facilities to ensure optimal working conditions.
• Coordinate training and development programmes for employees.
• Support the organisation with compliance and statutory requirements related to employment law.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

Skills

HR practices

Payroll administration

MS Office

English & BM

Interpersonal skills

Education

Diploma/Bachelor in HR or related

Tools

MS Office

HRIS

Job description

About us

Teepham Medical Sdn Bhd is a dynamic and growing medical organisation committed to delivering exceptional healthcare services and solutions. We pride ourselves on our professional team, innovative approach to patient care, and dedication to creating a supportive work environment where our employees can thrive and develop their careers.

About the role

We are seeking a dedicated and organised Human Resource and Admin Officer to join our team on a full-time basis in Penang. This is a pivotal position that sits at the heart of our operations, supporting both our human resources functions and day-to-day administrative requirements. In this role, you will be instrumental in ensuring smooth personnel management, efficient administrative processes, and the overall support needed to enable our organisation to function effectively. You will work closely with senior management and across all departments, ensuring that our team has the resources, support and guidance they need to succeed.

Key responsibilities

• Manage recruitment processes including job postings, candidate screening, interview coordination and onboarding of new employees
• Maintain and update personnel records, employee files and HR databases in compliance with relevant regulations
• Process payroll information, leave requests, expense claims and other employee documentation
• Provide administrative support to the HR department and senior management, including scheduling meetings, preparing reports and organising documentation
• Assist with the development and implementation of HR policies and procedures
• Handle employee queries and concerns related to HR policies, benefits and general workplace matters
• Manage office supplies, equipment and facilities to ensure optimal working conditions
• Coordinate training and development programmes for employees
• Support the organisation with compliance and statutory requirements related to employment law
• Maintain confidentiality and handle sensitive information with professionalism and discretion

What we’re looking for

• Diploma or Bachelor's degree in Human Resources, Business Administration or related field
• Minimum 1-3 years of experience in a human resources, administrative or similar support role
• Strong knowledge of HR practices, employment law and payroll administration
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and HR management systems
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Strong interpersonal skills with the ability to work collaboratively across departments
• Meticulous attention to detail and commitment to accuracy in record-keeping
• Ability to maintain confidentiality and handle sensitive information appropriately
• Professional demeanour and ability to interact effectively with employees at all levels
• Preferred: Experience in the healthcare or medical industry

What we offer

We are committed to providing a rewarding workplace where our employees can grow professionally and personally. We offer a competitive salary package commensurate with experience, comprehensive employee benefits including health insurance coverage, opportunities for professional development and training, a supportive and collaborative team environment, and a workplace culture that values integrity, innovation and excellence. We recognise the importance of work-life balance and strive to create a workplace where you can achieve both professional success and personal wellbeing.