Human Resource Executive

Medi-Life (M) Sdn Bhd; Shah Alam; On-site; MYR 33,000 - 51,000; Full time

Job summary

Medi-Life (M) Sdn Bhd in Malaysia is looking for a proactive HR Executive to handle end-to-end HR operations, compliance and people management in a structured yet dynamic medical device environment.

Key responsibilities include payroll processing, attendance, recruitment, onboarding and training, along with HR reporting and compliance with Malaysian laws. The role requires a diploma or degree and 2–3 years of hands-on HR experience.

Qualifications

• Diploma or Degree in HR, Business Administration, Psychology, or related field.
• 2-3 years of experience in general HR operations, preferably with hands-on payroll experience.
• Good knowledge of Malaysian employment laws (Employment Act, EPF, SOCSO, EIS).
• Proactive, resourceful and willing to learn and stay updated on HR practices.
• Strong sense of responsibility, integrity and attention to detail.

Responsibilities

• Manage monthly payroll, including OT, allowances, deductions, staff claims and statutory contributions.
• Monitor attendance, leave, MCs, time-off and other HR records.
• Ensure compliance with Malaysian employment laws and regulations.
• Handle statutory submissions, employee registrations and liaison with government authorities.
• Coordinate recruitment, interviews, offers, onboarding and new hire orientation.
• Monitor probation, confirmation, renewals, resignations and exits.
• Maintain accurate employee records, HR databases and SOPs.
• Handle HR enquiries and assist with employee relations and disciplinary matters.
• Coordinate employee training and maintain training records.
• Prepare HR reports and provide updates to Management.
• Identify HR issues and risks and recommend improvements.

Skills

Payroll

HR ops

Compliance

People management

Recruitment

Communication

Multitasking

Detail-oriented

Education

Diploma/Degree in HR

Tools

Microsoft Office

EmplX/Times payroll

Job description

We are looking for a proactive, hands-on HR Executive to join our growing team. This role offers exposure to end-to-end HR operations, compliance, and people management in a structured yet dynamic environment within the medical device industry.

Key responsibilities

Manage monthly payroll, including OT, allowances, deductions, staff claims and statutory contributions.

Monitor employee attendance, leave, MCs, time-off and other HR records.

Ensure compliance with Malaysian employment laws, including the Employment Act, EPF, SOCSO, EIS, LHDN and other applicable regulations.

Stay updated on changes in labour laws and statutory requirements, and ensure timely implementation of necessary changes.

Handle statutory submissions, employee registrations, notifications and liaison with relevant government authorities.

Coordinate recruitment, interviews, offer letters, onboarding and new hire orientation.

Monitor employee probation, confirmation, contract renewals, resignations and exit procedures.

Maintain accurate employee records, HR databases, policies, SOPs and employment documentation.

Handle employee HR enquiries and assist with employee relations and disciplinary matters.

Coordinate employee training and maintain training records.

Prepare HR reports and provide regular updates to Management.

Proactively identify HR issues, compliance risks and areas for improvement, and recommend appropriate solutions.

Take ownership of HR matters, follow up independently and ensure timely resolution without constant supervision.

Job Requirements

Diploma or Degree in Human Resource Management, Business Administration, Psychology, or a related field.

2-3 years of experience in general HR operations, preferably with hands‑on payroll experience.

Good knowledge of Malaysian employment laws, including the Employment Act 1955, EPF, SOCSO, EIS and other statutory requirements.

Proactive, resourceful and willing to learn and stay updated on changes in employment laws and HR practices.

Strong sense of responsibility, integrity and attention to detail.

Able to work independently, take ownership of tasks and follow through with minimal supervision.

Good problem‑solving skills, with the ability to identify issues and recommend practical solutions.

Well‑organised and able to multitask, prioritise work and meet deadlines.

Good written and verbal communication skills.

Proficient in Microsoft Word, Excel and PowerPoint.

Knowledge of EmplX / Times payroll software is an added advantage.