HR Operations Lead: Payroll & Compliance

THE PEARL KUALA LUMPUR; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

The Pearl Kuala Lumpur is seeking a diligent Human Resources Executive to support day-to-day HR operations across payroll, employee relations and compliance. You will maintain accurate employee records, respond to queries and assist with performance management and training initiatives.

With knowledge of Malaysian labour practices and payroll processes, you will handle statutory submissions, attendance, leave, and benefits administration while upholding confidentiality and providing timely HR

Qualifications

• Diploma or degree in Human Resources, Business Administration or a related discipline.
• Experience in HR operations, payroll administration and employee relations.
• Knowledge of Malaysian employment practices and statutory requirements, including EPF, SOCSO, EIS, PCB and LHDN processes.
• Strong attention to detail when handling payroll, employee records and statutory submissions.
• Good communication and interpersonal skills with the ability to handle employee queries professionally.
• Ability to maintain confidentiality and exercise sound judgement when managing sensitive employee matters.
• Good organisational and time management skills, with the ability to manage multiple deadlines.
• Proficiency in Microsoft Office and HR or payroll systems; experience with I-Payroll is an advantage.
• Ability to work independently while collaborating effectively with managers and colleagues.

Responsibilities

• Oversee and support daily HR operational activities.
• Handle employee queries, resolve workplace grievances and support a positive company culture.
• Respond to employee enquiries regarding HR policies and procedures.
• Manage the end-to-end monthly payroll process, including overtime calculations, allowances, shift schedules and deductions.
• Prepare and submit CP22 and CP22A forms as required by relevant government bodies.
• Maintain and update monthly manpower reports.
• Register new employees with relevant statutory bodies and internal systems, including EIS, EPF, LHDN, e-stamping and the I-Payroll Mobile App.
• Monitor and update employee records in the I-Payroll system for new hires, contract changes and resignations.
• Prepare and process monthly payments, including trainee allowances and foreign worker agent invoices.
• Manage statutory payments and filings for EPF, SOCSO, EIS, PCB and levy.
• Coordinate annual performance appraisal exercises with heads of department and compile data for salary reviews and performance analysis.
• Assist in preparing and issuing disciplinary letters, including show-cause letters and Disciplinary Notices.
• Support resignation and abscondment clearance procedures on the last day of employment.
• Assist with training and development activities under the guidance of the superior.
• Manage leave records for permanent and contract employees.
• Monitor daily and weekly staff attendance and lateness records.
• Assist with staff listings for Group Hospitalization Insurance and process renewal invoice payments.
• Coordinate and support staff activities, including Sport Club activities and sponsorship arrangements.
• Provide general administrative support and complete urgent or ad hoc tasks assigned by the superior.

Skills

Payroll processing

Employee relations

HR operations

Microsoft Office

Education

HR/Business degree

Tools

I-Payroll

Job description

The Pearl Kuala Lumpur is seeking a diligent Human Resources Executive to support day-to-day HR operations across payroll, employee relations and compliance. You will maintain accurate employee records, respond to queries and assist with performance management and training initiatives.

With knowledge of Malaysian labour practices and payroll processes, you will handle statutory submissions, attendance, leave, and benefits administration while upholding confidentiality and providing timely HR