HR & GA Executive

Sony (Malaysia) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

BRAVIA Malaysia Sdn. Bhd. is seeking a proactive and detail-oriented HR/GA professional to support talent acquisition, employee administration, staff engagement, vendor management, HR expenses, records, and agency workforce coordination.

The incumbent will play a key role in HR and GA functions, including onboarding, employee lifecycle administration, and engagement initiatives. The role begins with a 4-month contract through a third-party agency for onboarding and training, with a permanent

Qualifications

• 2-5 years of experience in Human Resources, HR Operations, or Administration.
• Experience in recruitment, employee administration, or HR operations is preferred.
• Strong proficiency in Microsoft Excel, PowerPoint, and HR systems.
• Good analytical, organizational, and problem-solving skills.
• Strong communication and stakeholder management abilities.
• Able to work independently while managing multiple priorities and deadlines.
• Detail-oriented with a strong focus on compliance and process governance.

Responsibilities

• Coordinate end-to-end Talent Acquisition activities: job postings, sourcing, interviews, reference checks, onboarding.
• Liaise with hiring managers and recruitment agencies to support hiring needs.
• Maintain recruitment records and track progress.
• Support internship and contract workforce recruitment activities.
• Manage employee lifecycle administration: onboarding, transfers, resignations, offboarding.
• Maintain employee records, HR databases, and personnel files.
• Prepare HR letters, reports, and documentation; ensure policy compliance.
• Coordinate office administrative matters and facilities; support events and internal comms.
• Liaise with internal departments and external service providers on admin matters.
• Plan and coordinate employee engagement activities, wellness initiatives, and welfare programs.
• Assist in employee surveys, recognition programs, and staff activities.
• Organise company events, celebrations, and staff activities; monitor feedback for improvements.
• Coordinate contract employee onboarding, renewals, and offboarding; maintain agency records.
• Liaise with manpower agencies regarding employment matters, documentation, billing, and compliance.
• Support expense monitoring, monthly forecasting, and processing invoices; maintain records.
• Assist systems administration and data accuracy; coordinate with vendors for recruitment, training, medical, and benefits.

Skills

Analytical skills

Organizational skills

Problem-solving

Communication

Stakeholder management

Independent work

Attention to detail

Education

Bachelor's Degree in HR / Business Admin / Management

Tools

HR systems

Job description

BRAVIA Malaysia Sdn. Bhd. is a newly established company focused on the Home Entertainment industry.

We are seeking a proactive and detail-oriented personnel to support a broad range of Human Resources and General Affairs functions. The incumbent will play a key role in talent acquisition, employee administration, staff engagement, vendor management, HR expenses support, records management, agency workforce coordination, as well as supporting HR and GA Head as and when required.

This position requires strong organizational skills, stakeholder management, and the ability to manage multiple priorities in a dynamic environment. The successful candidate will initially be engaged under a 4-month contract with Sony Malaysia through a third-party agency for onboarding and training purposes. Upon satisfactory completion of this period, the candidate will be offered a permanent full-time position with BRAVIA Malaysia.

Key Responsibilities

Talent Acquisition

Coordinate end-to-end recruitment activities, including job posting, candidate sourcing, interview scheduling, reference checks, and onboarding.

Liaise with hiring managers and recruitment agencies to support hiring needs.

Maintain recruitment records and track hiring progress.

Support internship and contract workforce recruitment activities.

HR Administration

Manage employee lifecycle administration, including onboarding, confirmation, transfers, resignations, and offboarding.

Maintain and update employee records, HR databases, and personnel files.

Prepare HR letters, reports, and documentation.

Ensure compliance with company policies and statutory requirements.

Coordinate office administrative matters and employee and office related facilities.

Support company events, meetings, and internal communication activities.

Liaise with internal departments and external service providers on administrative matters.

Employee Welfare & Engagement

Plan and coordinate employee engagement activities, wellness initiatives, and welfare programs.

Support employee surveys, recognition programs, and communication campaigns.

Assist in organising company events, celebrations, and staff activities.

Monitor employee feedback and recommend improvement initiatives.

Agency Contract Support

Coordinate contract employee onboarding, renewals, and offboarding processes.

Maintain agency workforce records and headcount tracking.

Liaise with manpower agencies regarding employment matters, documentation, billing, and compliance requirements.

Expenses & Systems Management

Support expense monitoring, and monthly forecasting activities.

Process invoices, accruals, and payment submissions.

Maintain expense records and ensure timely processing of transactions.

Support systems administration and data accuracy.

Coordinate with vendors, i.e. recruitment agencies, training providers, medical providers, and employee benefit vendors.

Monitor contract validity, service quality, and vendor performance.

Support procurement processes, quotation comparisons, and vendor evaluations.

Records Retention Administration

Maintain documents and records in accordance with company retention policies.

Ensure secure handling, storage, archiving, and disposal of records.

Support audit and compliance requirements related to document management.

Maintain records retention schedules and documentation registers.

Requirements

Bachelor's Degree in Human Resources, Business Administration, Management, or related discipline.

2-5 years of experience in Human Resources, HR Operations, or Administration.

Experience in recruitment, employee administration, or HR operations is preferred.

Strong proficiency in Microsoft Excel, PowerPoint, and HR systems.

Good analytical, organisational, and problem-solving skills.

Strong communication and stakeholder management abilities.

Able to work independently while managing multiple priorities and deadlines.

Detail-oriented with a strong focus on compliance and process governance.

Why Join Us?

Sony purpose is to fill the world with emotion, through the power of creativity and technology. We take pride to nurture all our employees to their fullest potential as an entrepreneur. We believe that each unique employee with their dream and aspiration can contribute to a great workplace.

Perks and benefits Medical Dental Parking Product discounts; Healthy Lifestyle Program (e.g.