HR & Admin Executive

SmartSalary; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

SmartSalary is seeking a hands-on HR & Admin Lead to manage Malaysia HR and administrative operations. This is initially an individual-contributor role, with the opportunity to build processes and grow with the local business.

Responsibilities include end-to-end recruitment, contract and records management, payroll coordination for EPF/SOCSO/EIS/PCB, and office operations from tenancy to facilities. Fluency in Mandarin, English and Bahasa Malaysia is required to operate effectively.

Qualifications

• Two to five years of practical experience in HR, administration or general operations.
• Hands-on experience in recruitment, employee administration, payroll coordination or office management.
• Familiarity with Malaysian payroll and statutory processes is strongly preferred.
• Experience in office setup, tenancy or vendor management is an advantage.
• Able to work independently, manage priorities and communicate risks clearly.
• Good working knowledge of Microsoft Excel, Word and HR/payroll systems.
• Professional working proficiency in Mandarin, English and Bahasa Malaysia.

Responsibilities

• Manage recruitment from job posting and CV screening through interviews, offers and onboarding.
• Handle employee contracts, personnel files, probation, confirmation, changes and offboarding.
• Maintain attendance, leave, overtime, allowance, reimbursement and employee records.
• Prepare and verify monthly payroll inputs and coordinate EPF, SOCSO, EIS and PCB processes with finance or external providers.
• Coordinate office selection, tenancy, setup, relocation and daily workplace operations.
• Manage suppliers, office equipment, company assets, internet, cleaning, maintenance, courier and company-arranged accommodation.
• Liaise with banks, the company secretary, accountants, tax advisers and other professional service providers.
• Support the Country Manager with operational follow-ups, internal coordination, documentation and regular status reporting.

Skills

Recruitment

Payroll coordination

Office management

Microsoft Excel

Mandarin

English

Bahasa Malaysia

Confidentiality

Independent work

Job description

SmartSalary is a growing HR technology company serving businesses across Southeast Asia.

We are looking for a hands-on HR & Admin Lead to manage our Malaysia HR and administrative operations. This is initially an individual-contributor role, with the opportunity to build processes and grow with the local business.

Responsibilities

Manage recruitment from job posting and CV screening through interviews, offers and onboarding.

Handle employee contracts, personnel files, probation, confirmation, changes and offboarding.

Maintain attendance, leave, overtime, allowance, reimbursement and employee records.

Prepare and verify monthly payroll inputs and coordinate EPF, SOCSO, EIS and PCB processes with finance or external providers.

Coordinate office selection, tenancy, setup, relocation and daily workplace operations.

Manage suppliers, office equipment, company assets, internet, cleaning, maintenance, courier and company-arranged accommodation.

Liaise with banks, the company secretary, accountants, tax advisers and other professional service providers.

Support the Country Manager with operational follow-ups, internal coordination, documentation and regular status reporting.

Requirements

Two to five years of practical experience in HR, administration or general operations.

Hands-on experience in recruitment, employee administration, payroll coordination or office management.

Familiarity with Malaysian payroll and statutory processes is strongly preferred.

Experience in office setup, tenancy or vendor management is an advantage.

Able to work independently, manage priorities and communicate risks clearly.

Good working knowledge of Microsoft Excel, Word and relevant HR or payroll systems.

Professional working proficiency in spoken and written Mandarin is required.

Working proficiency in English and Bahasa Malaysia.

Strong attention to detail, confidentiality and ownership.

Legal right to work in Malaysia.

Why Join Us?

Take ownership of Malaysia’s HR and administrative operations.

Work directly with the Malaysia General Manager.

Help build practical processes in a growing regional company.

What can I earn as a Human Resources and Administration Executive