HR Executive (Payroll & Recruitment) - Putrajaya

MY SKIN DOCTOR SDN. BHD.; Putrajaya; On-site; MYR 36,000 - 62,000; Full time

Job summary

The Ritz Clinic, an expanding doctor-led aesthetic clinic in Putrajaya, is seeking an HR Executive to own payroll, recruitment, compensation & benefits, training and HR administration. The role covers end-to-end payroll processing, statutory contributions, recruitment lifecycle management, staff benefits administration and employee engagement initiatives.

Ideal candidates hold a Diploma or Bachelor’s in HR or related field with 1–3 years HR experience, strong MS Office skills, and a high level

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related field.
• 1-3 years of experience in HR or administrative support; exposure to recruitment and benefits administration preferred.
• Proficient in Microsoft Office.
• Experience with the INFOTECH payroll system is required.
• Strong organisational, multitasking and time-management skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality, integrity and professionalism.

Responsibilities

• Payroll & HR Systems: Process monthly payroll accurately and on time using our payroll system, including overtime, allowances, deductions and adjustments.
• Recruitment: Manage the full recruitment lifecycle: job postings, resume screening, interview coordination, selection and onboarding.
• Administer staff compensation and benefits — insurance, leave entitlement, allowances and other staff benefits.
• Training & Staff Engagement: Coordinate training programmes and schedules; track attendance and maintain training records.
• HR Administration & Compliance: Prepare and issue HR correspondence — notice letters, employment verification letters, promotion letters and other official documents; ensure compliance with policies and labour laws.

Skills

Communication

Interpersonal skills

Confidentiality

Time management

Education

Diploma/Bachelor's in HR or related

Tools

Microsoft Office

INFOTECH payroll system

Job description

HR Executive (Payroll & Recruitment) - Putrajaya

The Ritz Clinic is a doctor-led, LCP-certified aesthetic clinic group with three clinics in Johor Bahru, supported by our own resident doctor team. We're now expanding into Kuala Lumpur, and we're looking for an HR Executive to take ownership of HR as we grow - payroll, recruitment, compensation and benefits, training and HR administration.

1. Payroll & HR Systems

Process monthly payroll accurately and on time using our payroll system, including overtime, allowances, deductions and adjustments

Prepare and submit statutory contributions — EPF, SOCSO, EIS and PCB

Maintain payroll records and respond to employee payroll queries

2. Recruitment

Manage the full recruitment lifecycle: job postings, resume screening, interview coordination, selection and onboarding

Maintain candidate records and keep HR databases updated

Keep candidates and hiring managers informed throughout the process

Administer staff compensation and benefits — insurance, leave entitlement, allowances and other staff benefits

Handle benefits enrolment, changes and termination, and keep records current

Prepare compensation and benefits reports as required

4. Training & Staff Engagement

Coordinate training programmes and schedules; track attendance and maintain training records

Plan and coordinate staff events such as the annual dinner, team activities and company events

Support employee engagement initiatives

5. HR Administration & Compliance

Prepare and issue HR correspondence — notice letters, employment verification letters, promotion letters and other official documents

Ensure compliance with company policies, labour laws and statutory requirements

Maintain accurate records of company assets issued to employees — laptops, desktops, hard drives, passwords, access cards and keys

Coordinate staff uniform issuance and replacement; track inventory levels and arrange orders

Support front desk operations when required, and ad-hoc tasks assigned by management

About you

Diploma or Bachelor's Degree in Human Resources, Business Administration or a related field

1-3 years of experience in HR or administrative support; exposure to recruitment and benefits administration preferred

Proficient in Microsoft Office

Experience with the INFOTECH payroll system is required

Strong organisational, multitasking and time-management skills

Excellent communication and interpersonal skills

High level of confidentiality, integrity and professionalism