HR Executive (Payroll & Compensation Benefits)

Ajinomoto (Malaysia) Berhad; Nilai; On-site; MYR 78,000 - 123,000; Full time

Job summary

Ajinomoto (Malaysia) Berhad is seeking a skilled payroll professional to manage the full spectrum of payroll functions, ensuring accurate and timely salary processing and strict compliance with government regulations. The role includes EA form preparation and maintaining HRIS data integrity across HR systems.

You will liaise with government authorities, auditors, and consultants on payroll, tax, and statutory matters, and oversee attendance records, overtime reporting, and system configurations

Responsibilities

• Handle the full spectrum of payroll functions to ensure accurate, timely, and compliant salary processing.
• Responsible for yearly EA (Statement of Remuneration from Employment) form preparation and all related matters in compliance with government regulations.
• Administer and maintain the HRIS payroll data, ensuring data accuracy and proper integration across HR systems.
• Coordinate and liaise with government authorities, auditors, and consultants on payroll, tax, statutory and relevant matters.
• Oversee staff attendance system, records, and overtime reporting; manage attendance devices and data integrity.
• Support system vendor on configuration, maintenance, and troubleshooting for Employee Centre, Payroll and related HR modules.
• Assist in staff cost planning and manpower budgeting related to compensation and benefits.
• Review and enhance payroll processes to improve efficiency, accuracy, and compliance across operations.
• Coordinate with the payroll team to ensure smooth daily operations and timely deliverables.
• Conduct compensation & benefits benchmarking using market data to ensure competitiveness and internal equity.
• Assist in preparing compensation and benefits proposals for management review.
• Provide C&B-related analyses, costing, and reports for budget planning and audits.

Job description

Handle the full spectrum of payroll functions to ensure accurate, timely, and compliant salary processing.

Responsible for yearly EA (Statement of Remuneration from Employment) form preparation and all related matter and issue in compliance with government regulations.

Administer and maintain the Human Resource Database in HRIS, ensuring data accuracy and proper integration across all HR systems and modules.

Responsible and ensure proper handling of employee movements, including new hiring registration, confirmation, resignation, retirement, transfer, and termination in line with company policy.

Responsible and liaise with government authorities, auditors, and consultants on payroll, tax, statutory and releveant matters.

Responsible and oversee the staff attendance system and records, thumbprint devices, and overtime reporting.

Responsible and liaise with system vendor on configuration, maintenance, and troubleshooting for Employee Centre, Payroll, LMS, TAMS, Security modules and support other HR modules.

To assist in preparing and involve in the staff cost plan budget and manpower planning assignment.

Review, study and enhance payroll and HR system processes to improve efficiency, accuracy, and compliance.

Coordinate and support with payroll team members to ensure smooth daily operations and timely deliverables.

Conduct compensation & benefits benchmarking using factual data and market surveys to ensure competitiveness and internal equity.

Handle in the design, review, and benchmarking of compensation, benefit, and reward frameworks, programs and policies.

Handle in preparing proposal for compensation and benefits prior to superior consultation with management.

Handle and coordinate the administration of employee compensation and benefits (salary survey, medical, insurance, allowances, leave, retirement, etc.).

Provide C&B-related analysis, costing, and reports for budget planning, audits, and inform management for decision-making.

Performance Management System (PMS)

Coordinate and manage Performance Management System - Management by Objective (MBO) and annual appraisal process.

Policy, Guide Book and Collective Agreement

To draft, update, and communicate C&B policies and procedures.

To maintain, review and prompt update of HR Guidebooks (Executive, Non-Executive) including Collective Agreement book.

Handle the C&B benchmarking for Collective Agreement discussion and renewal. Including monitoring of market trends and emerging practices to support strategic (C&B) recommendations, and prepare proposals as needed.

Build and lead proactive communication with employees, unions, and key internal and external stakeholders to foster understanding, enhance engagement, trust, and ensuring consistent implementation of C&B strategies and initiatives.

Other Task

Monitoring subordinates’ daily task.

Ensuring compliance with system requirement within the area of responsibility.

Ajinomoto (Malaysia) Berhad, a multinational company under Ajinomoto Co. Incorporated, Japan, a well established and reputable food production organisation established in 1961. A market leader company with famous brands like AJI-NO-MOTO® , SERI-AJI® , TUMIX®, cordially invite bright and energetic candidates to build an exciting career with us.

Ajinomoto (Malaysia) Berhad, a multinational company under Ajinomoto Co. Incorporated, Japan, a well established and reputable food production organisation established in 1961. A market leader company with famous brands like AJI-NO-MOTO® , SERI-AJI® , TUMIX®, cordially invite bright and energetic candidates to build an exciting career with us.