HR Executive (IR & Diciplinary)

Ajinomoto (Malaysia) Berhad; Nilai; On-site; MYR 42,000 - 66,000; Full time

Job summary

Ajinomoto (Malaysia) Berhad is seeking a proactive Human Resources Executive – Industrial Relations & Disciplinary to support employee relations, disciplinary management and industrial relations activities within our HR team. The role focuses on fair practices, compliance with Malaysian labour laws, and effective communications across departments.

You will handle grievances, disciplinary processes, policy guidance, and records management while contributing to positive workplace relations and

Qualifications

• Bachelor's degree in HR management, business administration or related field.
• 3 years of relevant experience in industrial relations, employee relations or disciplinary management.
• Strong knowledge of Malaysian employment and labour laws (Employment Act 1955, Industrial Relations Act 1967).
• Ability to handle grievances, disciplinary cases and investigations with professionalism.
• Excellent interpersonal and communication skills; fluent in English and Bahasa Malaysia.

Responsibilities

• Industrial Relations & Disciplinary Management: handle show-cause letters, warnings, investigations and domestic inquiries; maintain confidential case records.
• Employee Relations & Engagement: support engagement initiatives, address concerns, implement corrective actions and ensure policy consistency.
• Labour Law Compliance: assist with compliance, union activities, Collective Agreement administration and liaise with authorities.
• HR Administration & Reporting: prepare reports, maintain records, and support process improvements.

Skills

Interpersonal skills

Communication

Problem-solving

Confidentiality

Education

Bachelor's Degree in Human Resource Management

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

We are looking for a proactive and detail-oriented Human Resources Executive – Industrial Relations & Disciplinary to join our HR team.

In this role, you will support employee relations, disciplinary management and industrial relations activities while ensuring fair employment practices and compliance with Malaysian labour laws.

This is an excellent opportunity for HR professionals who are passionate about building positive employee relations and developing their expertise in Industrial Relations within an established food manufacturing company.

Key Responsibilities

Industrial Relations & Disciplinary Management

Handle and coordinate employee disciplinary matters, including show-cause letters, warning letters, investigations and domestic inquiry processes.

Support employee grievance handling and workplace conflict resolution to maintain a harmonious working environment.

Provide guidance to departments on disciplinary procedures, company policies and employment-related matters.

Maintain accurate and confidential records of disciplinary cases, employee grievances and related documentation.

Employee Relations & Engagement

Support employee relations initiatives to promote positive workplace relationships and effective communication.

Assist in addressing employee concerns and recommending appropriate corrective or preventive actions.

Work closely with departments to ensure consistent implementation of HR policies and procedures.

Labour Law Compliance & Industrial Relations

Support compliance with Malaysian employment and labour legislation, including the Employment Act 1955 and Industrial Relations Act 1967.

Assist in managing industrial relations matters, including union-related activities and Collective Agreement administration.

Liaise with relevant government authorities and external parties on employment-related matters when required.

Monitor labour law updates and support improvements to HR policies and practices.

HR Administration & Reporting

Prepare reports, correspondence and documentation relating to employee relations and disciplinary matters.

Maintain proper records and support continuous improvement of HR processes.

Undertake other HR-related assignments as required.

Job Requirements

Bachelor's Degree in Human Resource Management, Business Administration, Management or any related field.

Preferably 3 years of relevant working experience in Human Resources, particularly in Industrial Relations, Employee Relations or disciplinary management.

Good understanding of Malaysian employment and labour laws, including the Employment Act 1955 and Industrial Relations Act 1967.

Experience in handling employee grievances, disciplinary cases, domestic inquiries or workplace investigations would be an added advantage.

Strong interpersonal, communication and problem-solving skills, with the ability to handle sensitive employee matters professionally.

Good command of English and Bahasa Malaysia, both written and spoken.

Able to work independently, maintain confidentiality and collaborate effectively with employees and management.

Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.

Ajinomoto (Malaysia) Berhad, a multinational company under Ajinomoto Co. Incorporated, Japan, a well established and reputable food production organisation established in 1961. A market leader company with famous brands like AJI-NO-MOTO, SERI-AJI, TUMIX, cordially invite bright and energetic candidates to build an exciting career with us.