Admin Executive

Ajinomoto (Malaysia) Berhad; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Job summary

Ajinomoto (Malaysia) Berhad, a multinational company under Ajinomoto Co. Incorporated, Japan, invites bright and energetic candidates to join our National Sales team as Admin Executive.

We are seeking a detail-oriented, well-organised professional to support sales order processing, documentation and delivery arrangements. You will coordinate with internal departments and logistics, monitor orders and payments, and maintain accurate records to ensure smooth administrative operations in a

Qualifications

• Bachelor's Degree in Business Administration, Management or related field, or equivalent relevant working experience.
• Previous administration, sales support or order processing experience is advantageous.
• Proficient in Microsoft Office applications (Excel and Word).
• Familiarity with SAP or other ERP systems is an advantage.
• Good communication and interpersonal skills; able to coordinate with stakeholders.
• Well-organised, detail-oriented and able to manage multiple tasks.
• Fresh graduates with relevant skills are encouraged to apply.

Responsibilities

• Process and manage sales orders accurately using the SAP system.
• Prepare and maintain sales-related documents (invoices, delivery orders, credit notes, receipts and shipping documents).
• Coordinate with internal departments, logistics teams and external parties for timely delivery arrangements.
• Monitor sales orders, shipment schedules and follow up on outstanding orders.
• Assist in monitoring customer accounts and follow up on overdue payments.
• Coordinate and maintain records of returns, customer claims and promotional expenses.
• Prepare and update sales reports, stock information and other administrative records.
• Maintain proper filing and documentation to support daily sales operations.
• Provide administrative support to the National Sales team and assist with other tasks.

Skills

Detail-oriented

Organised

Interpersonal skills

Multitasking

Teamwork

Education

Bachelor's Degree in Business Administration or related field

Tools

SAP

MS Excel

MS Word

Job description

We are looking for a detail-oriented and well-organised Admin Executive to support our National Sales operations.

In this role, you will be responsible for coordinating sales orders, managing documentation, supporting delivery arrangements and ensuring smooth administrative processes. This is an excellent opportunity for someone who enjoys working in a collaborative and dynamic business environment.

Key Responsibilities

• Process and manage sales orders accurately using the SAP system.
• Prepare and maintain sales-related documents, including invoices, delivery orders, credit notes, receipt memos and shipping documents.
• Coordinate with internal departments, logistics teams and external parties to ensure timely delivery arrangements.
• Monitor sales orders, shipment schedules and follow up on outstanding orders.
• Assist in monitoring customer accounts and following up on overdue payments.
• Coordinate and maintain records of goods returns, customer claims and promotional expenses.
• Prepare and update sales reports, stock information and other administrative records.
• Maintain proper filing and documentation to support daily sales operations.
• Provide administrative support to the National Sales team and assist with other assigned tasks.

Requirements

• Bachelor's Degree in Business Administration, Management or a related field, or equivalent relevant working experience.
• Previous experience in administration, sales support, order processing or related functions would be an advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Familiarity with SAP or other ERP systems would be an added advantage.
• Good communication and interpersonal skills, with the ability to coordinate effectively with internal and external stakeholders.
• Well-organised, detail-oriented and able to manage multiple tasks efficiently.
• Able to work independently while contributing effectively as part of a team.
• Fresh graduates with relevant skills and a willingness to learn are encouraged to apply.

Ajinomoto (Malaysia) Berhad, a multinational company under Ajinomoto Co. Incorporated, Japan, a well established and reputable food production organisation established in 1961. A market leader company with famous brands like AJI-NO-MOTO , SERI-AJI , TUMIX , cordially invite bright and energetic candidates to build an exciting career with us.

Ajinomoto (Malaysia) Berhad, a multinational company under Ajinomoto Co. Incorporated, Japan, a well established and reputable food production organisation established in 1961. A market leader company with famous brands like AJI-NO-MOTO , SERI-AJI , TUMIX , cordially invite bright and energetic candidates to build an exciting career with us.

What can I earn as an Administration Executive