HR Executive

Nissin International Logistics; Shah Alam; On-site; MYR 56,000 - 78,000; Full time

Job summary

Jora Malaysia is seeking an organized HR Executive to manage hiring, expat visa processing, and training programs while supporting the monthly payroll cycle. The role requires ensuring compliance with labour laws and coordinating with government agencies.

The ideal candidate has at least 3 years in HR, experience with EP/dep visas, and a degree in HR or Business. The position focuses on smooth onboarding, visa administration, and structured employee development.

Qualifications

• Minimum 3 years of HR experience, especially in hiring, handling expat visas, and organizing training.
• Experience using the ESD portal for visas, understanding HRD Corp claims, and being familiar with basic labour laws.
• Highly organized, good at handling multiple tasks, and communicating well with people from different backgrounds.
• A Bachelor’s degree in Human Resources, Business, or a similar field.

Responsibilities

• Manage the whole hiring process: write job posts, find candidates, interview, and extend offers.
• Handle all visa needs for expat staff: process new applications, renewals, cancellations for EP and dependent passes.
• Coordinate with Immigration Department, MYXpats, and MIDA to secure visas.
• Plan and arrange employee training sessions and induction trainings.
• Track training records and apply for HRD Corp training grants and claims.
• Support local and expat staff onboarding and departures.
• Assist payroll by checking attendance, overtime, allowances, and payroll data.
• Maintain organized and accurate employee records, visa documents, and training files.

Skills

Hiring

Expat visas

Training coordination

Payroll processing

Education

Bachelor's degree in HR / Business

Tools

ESD portal

HRD Corp claims

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for an organized and motivated HR Executive to join our team. In this role, you will be in charge of hiring new staff, managing visas for our expatriate employees, organizing training programs, and supporting the monthly payroll process.

Key Responsibilities:-

• Manage the whole hiring process. This includes writing job posts, finding candidates, doing interviews, and making job offers.
• Handle all visa needs for our expat staff. You will process new applications, renewals, and cancellations for Employment Passes (EP) and dependent passes.
• Be the main contact person working with the Immigration Department, MYXpats, and MIDA to get visas approved smoothly.
• Plan and arrange employee training sessions and induction training for new hires.
• Keep track of training records and apply for HRD Corp (HRDC) training grants and claims.
• Help both local and expat employees settle in smoothly when they join, and assist them when they leave the company.
• Support the monthly payroll process by checking daily employee attendance, calculating overtime (OT), verifying allowances, and preparing other necessary data for the payroll run.
• Keep all employee records, visa documents, and training paperwork highly organized, accurate, and safely stored.

Requirements & Qualifications:-

• Minimum 3 years of HR experience, especially in hiring, handling expat visas, and organizing training.
• Experience using the ESD portal for visas, understanding HRD Corp claims, and being familiar with basic labour laws.
• Highly organized, good at handling multiple tasks, and communicating well with people from different backgrounds.
• A Bachelor’s degree in Human Resources, Business, or a similar field.