HR Admin Executive

Petro Mart; Negeri Sembilan; On-site; MYR 33,000 - 58,000; Full time

Job summary

Petro Mart is seeking a Human Resource and Admin Officer to oversee HR functions including recruitment, payroll, training & development, foreign worker affairs, and records management, ensuring compliance with local regulations.

This role requires a deep understanding of Malaysia's labor laws and immigration policies as they pertain to foreign employees in Malaysia, with strong focus on accuracy and confidentiality in HR operations.

Qualifications

• Clear communication and interpersonal skills.
• Strong analytical abilities for HR reporting and data.
• Understanding of HR processes and labor relations.

Responsibilities

• Oversee recruitment activities: draft ads, screen resumes, schedule interviews.
• Manage onboarding and offboarding for new hires and departures.
• Maintain accurate employee records and confidential data.

Skills

Communication

Interpersonal skills

Analytical

Education

Diploma or Degree in Human Resource Management or business administration

Tools

MS Office

Excel

Word

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Human Resource and Admin Officer will be responsible for overseeing the administration of human resource functions, including recruitment, employee relations, payroll, training & development, foreign worker affairs and maintaining employee records while ensuring full compliance with local regulations. The role requires a deep understanding of labor laws and immigration policies as they pertain to foreign employees in Malaysia.

Key responsibilities

Conduct recruitment activities, including drafting job advertisements, posting vacancies, screening resumes, scheduling interviews, and facilitating interviews to identify suitable candidates for mid-level hiring

Manage employee onboarding and offboarding processes, ensuring smooth transitions for new hires and leavers

Maintain accurate employee records and ensure confidentiality and security of sensitive information for both local and foreign employees

Process and prepare employment-related letters including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters and bonus letters

Administer employee benefits and handle employee queries related to payroll, benefits, leave, and other HR policies

Prepare and maintain reports on employee attendance, overtime, and leave records

Assist in payroll administration and ensure salary and allowances are paid timely and accurately

Assist with performance appraisal processes and employee development programs

Support line managers in dealing with grievances and disciplinary issues

Handle employee training and development programs, manage and utilize HRDC training grant and applications for government agency grants

Monitor expiration dates of work permits and ensure timely renewals, liaising with relevant authorities for processing

Ensure foreign workers are provided with adequate living accommodations in line with legal requirements and assist with arrangements as necessary

Maintain accurate records of foreign worker status, including work permits, employment contracts, medical certificates, and other essential documentation

Manage office supplies, ensuring inventory is well-stocked and replenished as needed

Oversee office maintenance, liaising with service providers and ensuring a safe and conducive work environment

Prepare and distribute company communications, memos, notices, and other relevant documentation

Assist with organizing company events and meetings

About you

Diploma or Degree holder or above in Human Resource Management or business administration

Minimum of 1-2 years of experience in Human Resources and Administration, preferably with experience handling foreign worker permits and immigration procedures

Familiar with Malaysia's labor laws, work permit regulations, and immigration policies

Knowledge of e-Work Permit system (EPLKS), FOMEMA and related online portals for applications and renewals

Strong communication, interpersonal and analytical skills with the ability to deal with employees at all levels

Self-driven, positive, pro-active, highly motivated individual

Detailed and meticulous

Ability to multi-task with good planning, coordination and follow-up skills

Able to work in a fast-paced environment

Proficient in MS Office applications: Excel, Word and PowerPoint