HR Executive

NOVAX SOLUTION

Kuala Lumpur

On-site

MYR 45,000 - 67,000

Full time

14 days+

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Benefits offered by this job

Fun and supportive team culture

Public Transportation nearby (MRT)

Growth opportunities

Job summary

Novax Solution is seeking a proactive HR Executive to manage full-spectrum HR operations, recruitment, engagement, and office administration in Kuala Lumpur. The role requires strong organizational, communication, and problem-solving skills to support growth and ensure compliance.

Expect performance-based growth, flexible working hours, and a startup culture. You’ll collaborate across teams to drive HR initiatives, training, and events while handling vendor and pantry management.

Qualifications

Bachelor’s degree in HRM, Business Administration, or related field.
2–3+ years of HR experience.
Fluent in English and Chinese.
Experience in event organization and MS Office.
Excellent interpersonal, communication, and problem-solving skills.
Exposure to AI tools and HR automation platforms preferred.

Responsibilities

Oversee HR operations, administration, and compliance with labor laws and policies.
Manage end-to-end recruitment, sourcing, interviewing, offers, and onboarding.
Coordinate performance appraisal processes and track KPIs.
Organize employee engagement activities and support office administration.
Prepare HR reports on headcount, turnover, recruitment status, and training records.

Skills

HR operations

Recruitment

Performance management

Employee engagement

Training coordination

Office administration

MS Office

Communication

Education

Bachelor's degree in HRM / Business Admin

Tools

MS Office

Job description

Novax Solution is a forward-driven IT Solutions & Marketing company built on the philosophy of “Build. Amplify. Scale.” We specialize in delivering innovative technology solutions while strategically positioning brands to grow, compete, and lead in today’s fast-moving digital landscape.

At the foundation of Novax Solution lies the Core, where advanced IT solutions, systems, and digital infrastructures are developed with precision and purpose. We focus on building products and technologies that create real value. Surrounding this is Echo, our marketing force—designed to amplify brands, connect with the right audiences, and ensure every message resonates with clarity and impact across digital channels. Completing with the ecosystem is Scale, the growth engine that transforms strategies into measurable results, driving consistent business expansion and long‑term success.

By integrating technology with marketing expertise, Novax Solution creates a seamless ecosystem where innovation meets execution. Each pillar works in synergy: Core builds, Echo amplifies, and Scale expands. More than just a service provider, Novax Solution is a strategic partner committed to empowering businesses, accelerating growth, and unlocking new opportunities in the digital era.

Location: Sunway Velocity, Kuala Lumpur (5‑min walk from Cochrane MRT)
Employment Type: Full‑Time
Salary: RM4,000 – RM6,000
Work Days: Monday – Friday
Working Hours: 9 AM – 6 PM / 10 AM - 7PM (Flexible)

About the Role

We are seeking a proactive and detail‑oriented HR Executive to oversee the full spectrum of Human Resources and administrative functions. The successful candidate will be responsible for HR operations, recruitment, employee engagement, performance management, training coordination, and office administration. This role requires strong organizational, communication, and problem‑solving skills to support business growth, maintain compliance, and foster a positive and productive workplace culture.

Performance-Based Growth: Quarterly review and no upper limit for top performers.

Flexible Working Hours: We focus on results, not clock‑ins.

Convenient Location: Near MRT station — easy commute, no traffic jam.

Startup Culture: Dynamic, open, and collaborative environment.

Fun Perks: Company trips, team activities, and a free‑flow pantry.

Medical Claims and other team benefits.

Key Responsibilities

1. HR Operations & Administration

Oversee day‑to‑day HR operations, ensuring accuracy and compliance with labor laws and company policies.

Maintain employee records and personnel files.

Administer employee attendance, leave management, benefits, confirmation, transfers, promotions, and resignations.

Prepare HR‑related letters and documentation including employment contracts, confirmation letters, warning letters, and other HR correspondences.

2. Talent Acquisition & Onboarding

Manage end‑to‑end recruitment activities including job posting, sourcing, screening, interviewing, offer management, and onboarding.

Partner with hiring managers to understand manpower needs and execute hiring strategies.

Monitor recruitment metrics such as time‑to‑hire, hiring costs, and recruitment effectiveness.

Support employer branding initiatives and recruitment campaigns.

3. Performance Management & Development

Coordinate performance appraisal processes and monitor KPIs.

Monitor probation reviews, employee confirmations, and performance‑related documentation.

Coordinate training needs analysis and identify learning opportunities to support employee development.

Manage training records, attendance, evaluations, and training budgets.

4. Employee Engagement & Office Administration

Organize company activities to foster a positive workplace culture.

Organize employee engagement activities, company events, celebrations, team‑building programs and etc.

Oversee office administration matters including pantry management, office supplies, facilities coordination, and vendor management.

Ensure office facilities are well‑maintained and conducive to productivity.

5. HR Reporting & Compliance

Prepare and analyze HR reports including headcount, turnover, recruitment status, absenteeism, training records and etc.

Monitor HR KPIs and provide insights to management for decision‑making.

Requirements

Bachelor’s Degree in Human Resource Management, Business Administration, or related field.

Minimum 2–3 years of HR experience.

Proficiency in English and Chinese is a must. We are seeking candidates proficient in Chinese to effectively communicate with Chinese‑speaking clients.

Experience in event organization and MS Office.

Excellent interpersonal, communication, and problem‑solving skills.

Positive attitude with a strong sense of ownership and accountability.

Exposure to AI tools and HR automation platforms would be an advantage.

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Information & Communication Technology (ICT) 51‑100 employees