Senior Human Resource Administration Executive

Maxvec Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

MAXVEC Sdn Bhd is seeking a Senior Human Resource Administration Executive to lead HR and administrative functions. You will develop, implement, and manage HR policies aligned with company goals, covering recruitment, payroll, performance management, and employee relations.

You will oversee HR analytics, compensation design, leave and claims, and office administration while ensuring compliance with labour laws.

Qualifications

• Degree or Diploma in HRM/Business/Administration or equivalent.
• Minimum 5 years HR experience including recruitment, payroll, policies & procedures and office management.
• Experience with KWSP, PERKESO, HRD Corp, PRS is an advantage.
• IT industry exposure is beneficial.
• Excellent English and Bahasa Malaysia communication.

Responsibilities

• Manage recruitment and selection processes from job ads to offers.
• Handle employee relations, grievances and disciplinary actions.
• Oversee performance management and payroll processing.
• Develop and administer compensation and benefits structures.
• Analyze HR metrics and manage HR analytics.
• Oversee administrative functions including facilities and vendor management.
• Organize employee development programs and training needs.
• Ensure compliance with labour laws and HR policies.

Skills

English communication

Bahasa Malaysia communication

Time management

MS Office

Autonomy

Organizational skills

Education

Degree/ Diploma in HRM / Business / Administration

Tools

MS Office

Job description

Senior Human Resource Administration Executive

As a Senior Human Resource & Administration Executive, you will be responsible for managing the organisation's human resource and administrative functions. You will be responsible for developing, managing and implementing HR policies and procedures that align with the company's goals and objectives. This includes recruitment and selection, compensation and benefits, performance management, employee relations, and HR analytics.

JOB RESPONSIBILITIES:

Managing recruitment and selection: Identifying the hiring needs, creating job descriptions, posting job ads, screening resumes, conducting interviews, and making job offers.

Managing employee relations: Handling employee grievances, disciplinary actions, and conflict resolution that is compliant with labor laws and regulations.

Managing performance management: Setting performance goals, conducting performance reviews, and providing feedback to employees.

Managing compensation and benefits: Conducting market research, creating salary structures, and administering benefits programs.

Managing HR analytics: Analyzing employee turnover, retention, and engagement, monitoring staff daily attendance, leave and medical claim records.

Managing administrative functions: Handling assets & facilities management, vendor management, and office administration and organizing office activities (renovations, meetings, sports, family days, event planning etc.).

Managing employee development: Identifying employee training and development needs and creating programs to address those needs.

Managing payroll processing: Ensuring timely and accurate processing of payroll transactions, and complying with statutory requirements including salary disbursement, overpayment recovery, leave management and reporting are accurate and delivered within appropriate time frames and comply with relevant legislation.

MINIMUM REQUIREMENT TO POSITION HOLDER:

Qualification

Candidate must possess at least a Degree/ Diploma in Human Resource Management/ Business Studies/ Administration/ Management or equivalent.

Must be willing to work on alternate Saturdays

Experience

Minimum 5 years of relevant HR experience including Recruitment, Payroll, HR Policies & Procedures and Office Management.

Well versed with KWSP, PERKESO, HRDCORP, PRS.

Experienced in an IT Industry is an advantage.

Skills

Well-versed with Malaysian Labor Laws;

Excellent written and verbal communication skills in both English and Bahasa Malaysia.

Able to work autonomously.

Excellent time management skills and ability to multi-task and prioritize work.

Knowledge of office management responsibilities, systems and procedures.

Strong organizational and planning skills.

Attention to detail and problem-solving skills.

Proficient in MS Office.

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Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a Human Resources Administration Executive?
• How many years' experience do you have as a Human Resources and Administration Manager?
• Do you have recovery / retention experience?
• How many years' experience do you have in industrial relations & employment law?
• How many years' experience do you have in the IT industry?
• How much notice are you required to give your current employer?
• Are you willing to undergo a pre-employment background check?
• Do you have a valid Malaysian driver's licence?

MAXVEC is an MSC Malaysia status company; set-up to participate in the ever challenging, competitive and demanding world to supply goods and services as well as total solutions provider for both Government and non-government sector. We provide customer-based services by using our real-world experience and expertise in technology.

Whatever the nature of our clients’ business, the size of their company or the scope of their IT requirement, MAXVEC offers the professional skills and resources to empower their business to communicate, compete and succeed in a rapidly changing world.

As a Total Solutions Provider, MAXVEC Sdn Bhd is a dynamic and progressive company with a clear objective - to provide our clients with innovative and cost-effective business solutions through the efficient deployment and integration of information technology. We bring together a multi-disciplined team able to undertake every aspect of consultancy, infrastructure design, sourcing, installation and on‑going support. It is a team with the capacity to deliver a comprehensive service tailored to our clients’ exact requirements and provide the IT capabilities they need while leaving them free to concentrate on their core business activities.

MAXVEC is an MSC Malaysia status company; set-up to participate in the ever challenging, competitive and demanding world to supply goods and services as well as total solutions provider for both Government and non-government sector. We provide customer-based services by using our real‑world experience and expertise in technology.

Whatever the nature of our clients’ business, the size of their company or the scope of their IT requirement, MAXVEC offers the professional skills and resources to empower their business to communicate, compete and succeed in a rapidly changing world.

As a Total Solutions Provider, MAXVEC Sdn Bhd is a dynamic and progressive company with a clear objective - to provide our clients with innovative and cost-effective business solutions through the efficient deployment and integration of information technology. We bring together a multi-disciplined team able to undertake every aspect of consultancy, infrastructure design, sourcing, installation and on‑going support. It is a team with the capacity to deliver a comprehensive service tailored to our clients’ exact requirements and provide the IT capabilities they need while leaving them free to concentrate on their core business activities.

What can I earn as a Human Resources Administration Executive