HR Executive – Payroll & HR Operations

NX HOLDINGS BERHAD; Kuala Lumpur; Híbrido; MYR 50 000 - 75 000; Tempo integral

Resumo da oferta

Nanostix, operating across manufacturing and retail in the vape and electronic‑cigarette sector, is hiring an HR Executive to deliver accurate payroll, clear HR documentation and dependable day‑to‑day administration.

You will process payroll in HR2000, draft contracts in Bahasa Melayu and English, maintain confidential employee records, coordinate interviews and onboarding, manage foreign‑worker permits and related deadlines, and attend the Klang Valley factory one day per week.

Qualificações

• 2–3 years of relevant HR or payroll experience.
• Hands‑on payroll software experience; HR2000 proficiency is an advantage.
• Ability to draft clear HR letters in Bahasa Melayu and English.
• Confidence using spreadsheets and Google Drive to check figures and maintain records.
• Willingness to travel; a company vehicle may be available for factory visits.

Responsabilidades

• Process payroll in HR2000, verify attendance, overtime and leave, and prepare payroll records.
• Draft employment contracts, confirmation letters and correspondence in Bahasa Melayu and English.
• Maintain accurate, confidential records across HR systems and Google Drive.
• Coordinate interviews, joining arrangements, onboarding and exits.
• Track permit renewals, FOMEMA, levy and insurance deadlines for foreign workers.
• Prepare supporting documents, track outstanding actions, and escalate issues to management.
• Attend the Klang Valley factory one day per week, with occasional visits to branches or authorities.

Conhecimentos

Payroll processing

HR administration

Payroll software (HR2000)

Documentation drafting

Bilingual (Bahasa Melayu and English)

Spreadsheets & Google Drive

StoreHub familiarity

Ferramentas

HR2000

Google Drive

StoreHub

Microsoft Excel/Spreadsheets

Descrição da oferta de emprego

RM4,500–RM6,750 basic per month | Full-time contract
Location: Jalan Ampang, Kuala Lumpur
Working arrangement: Monday–Friday in the office; Saturday working from home
Target start: 1 January 2027; earlier availability welcome

Nanostix operates across manufacturing and retail in the vape and electronic-cigarette industry. We are hiring an HR Executive to deliver accurate payroll, clear HR documentation and dependable day-to-day administration.

This role suits someone who enjoys working with systems, checking details and taking tasks through to completion. We assess candidates on practical ability, sound judgement and the quality of their work.

Your responsibilities

Payroll: Process payroll in HR2000, verify attendance, overtime and leave, and prepare payroll and statutory contribution records for approval.

HR documentation: Draft employment contracts, confirmation letters and other correspondence in Bahasa Melayu and English for management review.

Employee records: Maintain accurate, organised and confidential records across HR systems and Google Drive.

Recruitment and onboarding: Coordinate interviews, joining arrangements, onboarding and employee exits.

Foreign-worker administration: Track permit renewals, FOMEMA, levy and insurance deadlines, and follow up with the appointed agent.

Employee matters: Prepare supporting documents, track outstanding actions and elevate disciplinary or legal issues to management for decisions.

Site coordination: Attend the Klang Valley factory one day each week, with occasional branch or authority visits.

What you bring

Preferably 2–3 years of relevant HR or payroll experience. Candidates with less experience who demonstrate strong practical skills will also be considered.

Hands‑on payroll software experience; HR2000 proficiency is an advantage.

The ability to draft clear HR letters in Bahasa Melayu and English, with accurate names, dates and employment details.

Confidence using spreadsheets and Google Drive to check figures, maintain records and track deadlines.

Willingness to learn and use relevant company systems, including StoreHub where required.

Discretion with confidential information, accountability for your work and consistent follow-through.

Ability to travel for work. A company vehicle may be available for factory visits, subject to arrangement.

What we offer

RM4,500–RM6,750 monthly basic salary, with the starting offer determined by relevant skills and practical assessment results.

A structured handover and practical experience across manufacturing and retail HR operations.

Clear responsibilities, with payroll approvals and disciplinary or legal decisions referred to management.

Selection process

A 30–60-minute discussion with our company representative.

A two-hour practical assessment covering payroll and HR letter writing.

A final meeting with the Managing Director and the co‑founder currently overseeing HR.