Human Resources Executive

Systemizer Technic Sdn Bhd; Subang Jaya; On-site; MYR 60,000 - 80,000; Full time

Benefits offered by this job

Outpatient Medical Allowances

Group Hospitalization & Accident Ins.

Dental

Parking

Training & Development

Sports & Recreation Club

Job summary

Systemizer Technic Sdn Bhd is seeking a Human Resources Executive to manage HR functions, including recruitment, training, payroll, and employee relations. The ideal candidate will have 3-5 years of HR experience and a Bachelor’s Degree in Human Resource Management or similar.

You will work closely with the Head of Human Resources, ensuring compliance with Malaysian labour laws and enhancing employee engagement. Join a progressive environment fostering innovation and growth in the IT sector.

Qualifications

• 3-5 years of relevant HR experience in a corporate environment.
• Understanding of Malaysian labour laws and HR best practices.
• Experience in handling the full spectrum of HR functions.

Responsibilities

• Manage end-to-end recruitment processes and onboarding.
• Conduct training needs analysis and coordinate training sessions.
• Process monthly payroll and maintain employee records.
• Act as a point of contact for employee queries and grievances.
• Support performance management and assist managers with KPIs.

Skills

HR Functions

Recruitment

Performance Management

Employee Relations

Training Coordination

Payroll Management

HRIS Administration

Education

Bachelor’s Degree in Human Resource Management or equivalent

Tools

HRMS Systems

Microsoft Office Suite

Job description

The Human Resources Executive is responsible for managing and coordinating the full spectrum of HR functions, including recruitment, performance management, employee relations, training & development, payroll, compensation and benefits and HR administration. Reporting directly to the Head of Human Resources, this role supports the implementation of HR strategies and operational initiatives aligned with business goals while ensuring strict compliance with Company policies and local labour laws.

Roles & Responsibilities

Recruitment, Onboarding & Offboarding

Coordinate end-to-end recruitment processes including job posting, candidate screening, interviewing, selection, and onboarding.

Partner with hiring managers to understand manpower needs and provide recruitment insights.

Assist in manpower planning and recruitment activities based on business requirements.

Ensure all new hires complete proper documentation and onboarding procedures.

Maintain accurate recruitment records and monitor recruitment progress.

Conduct exit interviews for resigned staff, compile exit feedback, and prepare summary reports to identify turnover trends for management reviews.

Coordinate offboarding clearance procedures, ensuring proper handover, returns of company assets, and smooth exit logistics.

Training & Development

Conduct training needs analysis (TNA) in collaboration with department heads.

Organize internal and external training sessions and coordinate relevant training arrangements.

Track and maintain employee training records.

Monitor training cost and assist in preparing training-related reports.

Evaluate the effectiveness of the training programmes and gather feedback where appropriate.

Assist in identifying training and development needs and implementing relevant learning initiatives based on business and employee needs.

Payroll & HRIS Administration

Maintain accurate employee records, personal files, and HRIS data and other relevant HR documentation.

Serve as the primary administrator for the HRMS/HRIS system, overseeing data accuracy, system settings (eg: leave, attendance, employee profiles), user access permission, and routine system troubleshooting.

Prepare and process monthly payroll and HR-related reports for management review.

Ensure compliance with statutory requirements such as SOCSO, EPF, EIS, and PCB.

Coordinate matters regarding employee insurance including enrolment, claims, updates and renewal.

Assist in HR compensation & benefits administration, policy review and continuous improvement.

Ensure confidentiality of payroll, employee and other sensitive HR information.

Performance Management

Coordinate annual and mid-year performance appraisal exercises.

Support managers in setting performance goals and KPIs.

Follow-up with departments to ensure timely completion of performance appraisal exercise.

Compile performance data and prepare relevant reports for management review.

Assist in salary review, increment, promotion, probation confirmation and other employee movement exercises.

Support managers in addressing performance-related matters where required.

Employee Relations & Engagement

Act as the first point of contact for employee queries and grievances.

Support HR initiatives to build a positive work culture, including employee engagement, welfare and wellness programmes.

Assist in handling employee relations and disciplinary matters in accordance with Company policies and applicable Malaysian labour laws.

Assist in preparing relevant HR documentation and correspondence relating to employee relations and disciplinary matters.

Assist in liaising with relevant government agencies and authorities on HR-related matters when required.

Maintain proper records and documentation relating to employee relations and disciplinary matters.

General Responsibilities

Keep abreast of applicable Malaysian labour laws, statutory requirements, and HR best practices.

Support the Head of Human Resources in executing HR projects, initiatives, and strategic matters.

Perform any other duties, tasks, or assignments as may be reasonably required by the Immediate Superior, Head of Department (HOD), and/or Management from time to time.

Educational/Professional Certification/Experience

Bachelor’s Degree in Human Resource Management, Business Administration, Psychology or equivalent.

Minimum 3-5 years of relevant HR experience, preferably in a corporate or multi-entity environment.

Experience in handling the full spectrum of HR functions is required.

Overall understanding of Malaysian labour laws and HR best practices.

Familiar with HRMS systems and Microsoft Office Suite.

Possess a driving license – willing to travel when necessary.

Perks and benefits

• Outpatient Medical Allowances
• Group Hospitalization & Accident Insurance
• Dental
• Parking
• Training & Development
• Sports & Recreation Club

Systemizer Technic Sdn Bhd started in 2008 as the IT arm of YTY Group Industries and has since grown into a leading IT infrastructure and system integration provider. Now part of the Setia Ibarat Group, we deliver smart, reliable, and scalable technology solutions that help businesses modernize, optimize, and stay ahead.

At Systemizer Technic, we value innovation, teamwork, and growth. Join us and be part of a forward-thinking team driving digital transformation across industries.

Systemizer Technic Sdn Bhd started in 2008 as the IT arm of YTY Group Industries and has since grown into a leading IT infrastructure and system integration provider. Now part of the Setia Ibarat Group, we deliver smart, reliable, and scalable technology solutions that help businesses modernize, optimize, and stay ahead.

At Systemizer Technic, we value innovation, teamwork, and growth. Join us and be part of a forward-thinking team driving digital transformation across industries.

What can I earn as a Human Resources Executive