HR & Admin - Senior Executive

Brandt Business Services Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Permanent employment

Exposure to HR operations and admin

Job summary

Brandt Business Services Sdn Bhd is seeking a proactive HR & Admin Senior Executive to support day-to-day HR operations and office administration. This role requires hands-on experience in HR operations, payroll coordination, and managing multiple priorities in a fast-paced environment.

Responsibilities include recruitment, onboarding/offboarding, records maintenance, compliance with Malaysian employment practices, and collaboration with vendors for facilities.

Qualifications

• Bachelor's degree in HR, Business Administration or related field.
• Approximately 4 years of HR and office administration experience.
• Hands-on HR operations, payroll coordination and employee lifecycle management.

Responsibilities

• Coordinate recruitment, onboarding, onboarding/offboarding activities.
• Maintain and update employee records, probation tracking and performance documentation.
• Coordinate with external recruitment agencies and payroll inputs.
• Assist with employee engagement activities and staff inquiries.
• Oversee office administration, procurement, and facilities maintenance.

Skills

HR operations

Payroll coordination

Office administration

Employee lifecycle

Education

Bachelor's Degree in Human Resources or Business Administration

Job description

We are looking for a proactive and organised HR & Admin Senior Executive to support day-to-day HR operations and office administration. This role is ideal for someone with hands-on experience in HR operations who is comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

HR Operations

Coordinate recruitment, interview scheduling, onboarding and offboarding activities.

Maintain and update employee records, probation tracking and performance documentation.

Coordinate with external recruitment agencies and BPO providers on candidate and employee-related matters.

Consolidate monthly payroll inputs including leave, medical claims, allowances and other variable components.

Assist with employee engagement activities and handle day-to-day staff enquiries.

HR Compliance & Administration

Support HR processes in line with Malaysian employment regulations and company policies.

Track HR-related invoices, agency charges, statutory payments and other administrative expenses.

Maintain accurate HR records, reports and documentation.

Support regional HR initiatives, headcount reporting and cross-border requests.

Office & Facilities Administration

Oversee day-to-day office administration, supplies and facilities maintenance.

Coordinate with office vendors, IT suppliers, property management and maintenance contractors.

Support procurement, office supplies, repairs and general administrative requirements.

Maintain proper records for procurement, invoices and office administration.

Requirements

Bachelor's Degree in Human Resources, Business Administration or a related field.

Approximately 4 years of relevant experience in HR and office administration.

Hands-on experience in HR operations, employee lifecycle management, payroll coordination and administration.

Good understanding of Malaysian employment practices and basic employment regulations.

Strong organisational skills with good attention to detail.

Good communication and interpersonal skills, with the ability to work with employees at different levels.

Able to manage multiple priorities and work independently in a fast-paced environment.

Proactive, responsible and detail-oriented.

What We Offer

Permanent employment opportunity.

Exposure to both HR operations and office administration.

Opportunity to work closely with different teams and support regional HR initiatives.

A role with broad exposure across the employee lifecycle and workplace operations.

Brandt is a training specialist, consulting and business transformation outsourcing company focused on enabling clients to positively transform their customer strategy and operations through improving the quality, performance and efficiency of the approach and people and deliver an improved customer experience.

Built on the company’s core expertise, Brandt helps organizations achieve enhanced service levels through transforming the approach, performance, quality and efficiency of the organization and its people.

In addition, Brandt focuses on improving the customer management, quality and performance of individuals, teams and functions in delivering world class operational standards in Customer Management Excellence.

Brandt works with organizations to integrate strategies across a broad perspective all elements of their business to support their customers. We are the final enabler to help organization achieve operational efficiencies aligned to their business strategy. Investment in technology is therefore optimized.

Organizations have historically seen outsourcing as a cost reduction exercise, and often seen a less than positive impact on quality or the customer experience. Brandt’s offering in business transformation seeks to manage the landscape of creating customer branded experience via an end-to-end approach

Brandt is a training specialist, consulting and business transformation outsourcing company focused on enabling clients to positively transform their customer strategy and operations through improving the quality, performance and efficiency of the approach and people and deliver an improved customer experience.

Built on the company’s core expertise, Brandt helps organizations achieve enhanced service levels through transforming the approach, performance, quality and efficiency of the organization and its people.

In addition, Brandt focuses on improving the customer management, quality and performance of individuals, teams and functions in delivering world class operational standards in Customer Management Excellence.

Brandt works with organizations to integrate strategies across a broad perspective all elements of their business to support their customers. We are the final enabler to help organization achieve operational efficiencies aligned to their business strategy. Investment in technology is therefore optimized.

Organizations have historically seen outsourcing as a cost reduction exercise, and often seen a less than positive impact on quality or the customer experience. Brandt’s offering in business transformation seeks to manage the landscape of creating customer branded experience via an end-to-end approach

Brandt is a training specialist, consulting and business transformation outsourcing company focused on enabling clients to positively transform their customer strategy and operations through improving the quality, performance and efficiency of the approach and people and deliver an improved customer experience.

Built on the company’s core expertise, Brandt helps organizations achieve enhanced service levels through transforming the approach, performance, quality and efficiency of the organization and its people.

In addition, Brandt focuses on improving the customer management, quality and performance of individuals, teams and functions in delivering world class operational standards in Customer Management Excellence.

Brandt works with organizations to integrate strategies across a broad perspective all elements of their business to support their customers. We are the final enabler to help organization achieve operational efficiencies aligned to their business strategy. Investment in technology is therefore optimized.

Organizations have historically seen outsourcing as a cost reduction exercise, and often seen a less than positive impact on quality or the customer experience. Brandt’s offering in business transformation seeks to manage the landscape of creating customer branded experience via an end-to-end approach

What can I earn as a Human Resources and Administration Executive