HR ADMIN EXECUTIVE

NOVAA GROUP SDN BHD; Shah Alam; On-site; MYR 42,000 - 58,000; Full time

Benefits offered by this job

5-day work week

Public holidays observed

EPF/SOCSO/EIS contributions

Job summary

NOVAA GROUP SDN BHD in Setia Alam, Selangor, is seeking an HR Admin Executive to support the HR department and keep accurate employee records. The role covers HR administration, payroll assistance, and coordination of training and onboarding for new staff.

The successful candidate will have a Diploma or Bachelor's in HR/Business Administration with 1–2 years of HR/Admin experience and strong MS Office skills, particularly Excel. Fluency in English and Bahasa Malaysia is required.

Qualifications

• Diploma or Bachelor's Degree in HR, Business Administration, or a related field.
• 1–2 years of relevant HR/Admin experience is an advantage.
• Strong proficiency in Microsoft Office Suite, especially Excel
• Familiarity with HR form and documents
• Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills in English and Bahasa Malaysia
• Attention to detail with a high degree of accuracy in data entry and record-keeping
• Knowledge of Malaysian employment law and HR best practices
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proactive approach to problem-solving and a willingness to learn new systems and processes

Responsibilities

• Assist with ad hoc tasks and activities assigned by management from time to time.
• Maintain employee records, prepare HR documents, and ensure all personnel information is updated and kept confidential.
• Support employees by handling HR enquiries, leave and attendance matters, and assisting with employee engagement activities.
• Ensure HR compliance with Malaysian labour laws and company policies.
• Manage general administrative tasks, office supplies, filing, and provide administrative support to daily office operations.
• Assist with hiring by posting job vacancies, screening candidates, arranging interviews, and preparing onboarding documents for new employees.
• Coordinate training programmes, maintain training records, and assist with employee performance and probation evaluations.
• Assist in processing monthly payroll and ensure statutory contributions (EPF, SOCSO, EIS, and PCB) are accurately prepared and submitted.

Skills

MS Excel

HR documentation

English & Bahasa Malaysia

Education

Bachelor's degree in HR or Business Administration

Diploma in HR or Business Administration

Tools

Microsoft Office

HRIS familiarity

Job description

We are seeking an HR Admin Executive to join NOVAA GROUP SDN BHD in Setia Alam, Selangor. This is a full-time position offering an excellent opportunity to support our Human Resources department and contribute to the smooth operation of our administrative functions. As an HR Admin Executive, you will play a vital role in ensuring that our HR processes are efficiently managed, allowing our team to focus on strategic employee initiatives and organisational development. This position is essential to maintaining accurate HR records, managing employee documentation, and providing administrative support that directly impacts employee satisfaction and compliance.

Key responsibilities

Assist with ad hoc tasks and activities assigned by management from time to time.

Maintain employee records, prepare HR documents, and ensure all personnel information is updated and kept confidential.

Support employees by handling HR enquiries, leave and attendance matters, and assisting with employee engagement activities.

Ensure HR compliance with Malaysian labour laws and company policies.

Manage general administrative tasks, office supplies, filing, and provide administrative support to daily office operations.

Assist with hiring by posting job vacancies, screening candidates, arranging interviews, and preparing onboarding documents for new employees.

Coordinate training programmes, maintain training records, and assist with employee performance and probation evaluations.

Assist in processing monthly payroll and ensure statutory contributions (EPF, SOCSO, EIS, and PCB) are accurately prepared and submitted.

What we're looking for

Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.

1–2 years of relevant HR/Admin experience is an advantage.

Strong proficiency in Microsoft Office Suite, especially Excel

Familiarity with HR form and documents

Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously

Strong written and verbal communication skills in English and Bahasa Malaysia

Attention to detail with a high degree of accuracy in data entry and record-keeping

Knowledge of Malaysian employment law and HR best practices

Ability to maintain confidentiality and handle sensitive information with discretion

Proactive approach to problem-solving and a willingness to learn new systems and processes

What we offer

5-day working week

Saturday & Sunday off

Selangor public holidays observed

Annual leave entitlement

Medical leave entitlement

EPF, SOCSO & EIS contributions

Opportunities for professional development and career advancement within the organisation

Supportive work environment with a collaborative team

What can I earn as a Human Resources and Administration Executive