HR Executive

O2 KLINIK SDN BHD; Ayer Itam; On-site; MYR 45,000 - 71,000; Full time

Job summary

O2 Klinik Sdn Bhd is seeking a Human Resources Executive to manage manpower requisitions, postings, screening, interviews, and onboarding processes in Penang. You will coordinate weekly reviews across clinical, aesthetic and office teams, and ensure accurate records for offers and pre-employment checks.

Responsibilities include maintaining HR documentation, LHDN stamping, and collaboration with Heads of Department to finalize hiring decisions.

Qualifications

• Bachelor's Degree in HR, Business Administration, or related field.
• 2–3 years of HR experience, preferably HR admin or recruitment.
• Good knowledge of HR processes, employment practices, and Malaysian Labour Laws.
• Excellent communication, interpersonal, organizational, and multitasking skills.

Responsibilities

• Maintain approved manpower requisitions, vacancy listings and recruitment status reports.
• Coordinate weekly manpower reviews for clinical, aesthetic and office positions.
• Post vacancies through job portals, agencies, social media, referrals, career fairs and PERKESO.
• Monitor recruitment email and WhatsApp enquiries, screen resumes and conduct preliminary screening.
• Arrange interviews, issue invitations and maintain job application and evaluation records.
• Follow up with Heads of Department and Directors on feedback, approval and hiring decisions.
• Conduct reference checks or additional assessments when required.
• Prepare and issue Letters of Offer after receiving the required approval.
• Follow up on offer acceptance, withdrawal or rejection and maintain candidate records.
• Coordinate pre-employment medical checks and issue onboarding forms to successful candidates.
• Stamping Submit and update Letters of Offer or employment contracts in the LHDN system for stamping within the required timeline.
• Verify submission details, coordinate stamp-duty payment and follow up on pending or rejected submissions.
• Download and retain the stamped document and stamping certificate in the employee file and HRMS.
• Maintain an updated LHDN stamping tracker with submission, payment and completion status.
• Notify HR Operations, Payroll, Training, Administration and the relevant department of confirmed new joiners.
• Coordinate uniforms, assets, workstations and reporting arrangements with the responsible departments.
• Ensure complete new-hire information is submitted to HR Operations and Payroll before the applicable cut-off.
• Maintain and update Job Descriptions together with the relevant Head of Department.
• Perform any other tasks assigned by superiors or designated personnel to support HR operations.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Education

Bachelor's Degree in HR / Business Admin

Tools

Microsoft Office

Job description

Maintain approved manpower requisitions, vacancy listings and recruitment status reports.

Coordinate weekly manpower reviews for clinical, aesthetic and office positions.

Post vacancies through job portals, agencies, social media, referrals, career fairs and PERKESO.

Monitor recruitment email and WhatsApp enquiries, screen resumes and conduct preliminary screening.

Interview and Selection

Arrange interviews, issue invitations and maintain job application and evaluation records.

Follow up with Heads of Department and Directors on feedback, approval and hiring decisions.

Conduct reference checks or additional assessments when required.

Offer and Pre-Employment Management

Prepare and issue Letters of Offer after receiving the required approval.

Follow up on offer acceptance, withdrawal or rejection and maintain candidate records.

Coordinate pre-employment medical checks and issue onboarding forms to successful candidates.

LHDN Letter of Offer

Stamping Submit and update Letters of Offer or employment contracts in the LHDN system for stamping within the required timeline.

Verify submission details, coordinate stamp-duty payment and follow up on pending or rejected submissions.

Download and retain the stamped document and stamping certificate in the employee file and HRMS.

Maintain an updated LHDN stamping tracker with submission, payment and completion status.

Onboarding Coordination

Notify HR Operations, Payroll, Training, Administration and the relevant department of confirmed new joiners.

Coordinate uniforms, assets, workstations and reporting arrangements with the responsible departments.

Ensure complete new-hire information is submitted to HR Operations and Payroll before the applicable cut-off.

Maintain and update Job Descriptions together with the relevant Head of Department

Ad-Hoc Task

Perform any other tasks assigned by superiors or designated personnel to support HR operations.

Requirements:

Bachelor's Degree in Human Resources, Business Administration, or any related field.

Minimum 2–3 years of relevant HR experience, preferably in HR Administration or Recruitment.

Good knowledge of HR processes, employment practices, and Malaysian Labour Laws.

Excellent communication, interpersonal, organizational, and multitasking skills.

Proficient in Microsoft Office (Word, Excel, and PowerPoint).

Ability to handle confidential information, work independently, and resolve issues effectively.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources Executive?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?
• How many years of recruitment experience do you have?

Where Patient Is Our Priority O2 Klinik started on January 2012 by a group of medical doctors with up to date a total of 4 outlets in Penang Island, Malaysia. O2 Klinik headquarter is located in Ayer Itam, Penang Island. O2 clinic headquarter is known to be one of the largest clinic due to the number of consultation rooms, treatment rooms, and the number of doctors and nurses on duty.

Up until May 2016, our headquarters alone have 10 treatment rooms and 5 consultation rooms with 10 doctors and 20 qualified nurses working on a shift rotation basis, 16 hours a day, 7 days a week.

Our mission and vision is to deliver care to the community with empathy and holistic approach with the advance diagnostic and treatment equipment including the modern laser technology.

Our clinic motto “O2, Where Patient Is Our Priority”

Where Patient Is Our Priority O2 Klinik started on January 2012 by a group of medical doctors with up to date a total of 4 outlets in Penang Island, Malaysia. O2 Klinik headquarter is located in Ayer Itam, Penang Island. O2 clinic headquarter is known to be one of the largest clinic due to the number of consultation rooms, treatment rooms, and the number of doctors and nurses on duty.

Up until May 2016, our headquarters alone have 10 treatment rooms and 5 consultation rooms with 10 doctors and 20 qualified nurses working on a shift rotation basis, 16 hours a day, 7 days a week.

Our mission and vision is to deliver care to the community with empathy and holistic approach with the advance diagnostic and treatment equipment including the modern laser technology.

Our clinic motto “O2, Where Patient Is Our Priority”

What can I earn as a Human Resources Executive