HR CUM ADMIN EXECUTIVE

Clinic RX; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Clinic RX Aesthetics in Kuala Lumpur is seeking an HR & Administration Executive to manage employee records, onboarding, payroll, licensing, and compliance processes. You will coordinate recruitment, training, and performance matters while maintaining confidentiality and accurate HR documentation.

Join a dynamic team at Clinic RX Aesthetics, where you'll liaise with management to implement HR policies, support licensing requirements, and ensure smooth operations across outlets in Malaysia.

Responsibilities

• Manage and maintain accurate employee records, HR documentation and personnel files.
• Prepare HR letters and documentation, including confirmation, salary adjustment, promotion, transfer, reassignment and other employment-related correspondence.
• Monitor employee probation and confirmation status and ensure timely updates in the HR system.
• Manage employee onboarding, internal movements, resignations and exit clearance processes.
• Maintain accurate and up-to-date employee information in the HR system.
• Handle employee uniform deposits, deductions and refunds in coordination with the relevant departments.
• Maintain confidentiality and ensure proper handling of sensitive employee information.
• Coordinate the end-to-end recruitment process, from job advertisements and candidate sourcing to interview coordination, selection and job offers.
• Work closely with hiring managers to understand manpower requirements and recruitment needs.
• Coordinate interview arrangements and maintain proper recruitment records.
• Support new employee onboarding and ensure all required documentation is completed.
• Ensure a smooth and positive onboarding experience for new employees.
• Assist in monthly payroll processing by checking attendance, overtime, claims and commission information.
• Assist in processing monthly commission payments.
• Maintain and prepare documentation relating to EPF (KWSP), SOCSO, EIS and income tax (LHDN).
• Assist with employee registrations, submissions and statutory matters through the relevant government portals.
• Prepare statutory reports and documentation when required.
• Ensure HR records and statutory documentation are properly maintained.
• Coordinate employee training programmes and maintain accurate training records.
• Arrange training schedules and follow up on external training programmes.
• Maintain training materials, certificates and other relevant documentation.
• Coordinate the performance appraisal process and follow up with managers to ensure timely completion.
• Assist with HRD Corp-related applications and training matters where required.
• Support employee engagement and welfare initiatives.
• Assist management in implementing HR policies, procedures and initiatives.
• Maintain professional and positive relationships with employees across the organisation.
• Assist with CKAPS licence applications and follow up on registration requirements.
• Prepare and submit documentation required by relevant authorities and councils.
• Assist with business licence applications and renewals through the relevant portals.
• Coordinate licence renewals for existing outlets, including liaising with runners and the Finance Department.
• Perform other HR and administrative duties assigned by Management from time to time.

Job description

Manage and maintain accurate employee records, HR documentation and personnel files.

Prepare HR letters and documentation, including confirmation, salary adjustment, promotion, transfer, reassignment and other employment-related correspondence.

Monitor employee probation and confirmation status and ensure timely updates in the HR system.

Manage employee onboarding, internal movements, resignations and exit clearance processes.

Maintain accurate and up-to-date employee information in the HR system.

Handle employee uniform deposits, deductions and refunds in coordination with the relevant departments.

Maintain confidentiality and ensure proper handling of sensitive employee information.

Recruitment & Talent Acquisition

Coordinate the end-to-end recruitment process, from job advertisements and candidate sourcing to interview coordination, selection and job offers.

Work closely with hiring managers to understand manpower requirements and recruitment needs.

Coordinate interview arrangements and maintain proper recruitment records.

Support new employee onboarding and ensure all required documentation is completed.

Ensure a smooth and positive onboarding experience for new employees.

Payroll, Claims & Statutory Compliance

Assist in monthly payroll processing by checking attendance, overtime, claims and commission information.

Assist in processing monthly commission payments.

Maintain and prepare documentation relating to EPF (KWSP), SOCSO, EIS and income tax (LHDN).

Assist with employee registrations, submissions and statutory matters through the relevant government portals.

Prepare statutory reports and documentation when required.

Ensure HR records and statutory documentation are properly maintained.

Training & Performance Management

Coordinate employee training programmes and maintain accurate training records.

Arrange training schedules and follow up on external training programmes.

Maintain training materials, certificates and other relevant documentation.

Coordinate the performance appraisal process and follow up with managers to ensure timely completion.

Assist with HRD Corp-related applications and training matters where required.

HR Supports

Support employee engagement and welfare initiatives.

Assist management in implementing HR policies, procedures and initiatives.

Maintain professional and positive relationships with employees across the organisation.

Licensing, Compliance & Operations

Assist with CKAPS licence applications and follow up on registration requirements.

Prepare and submit documentation required by relevant authorities and councils.

Assist with business licence applications and renewals through the relevant portals.

Coordinate licence renewals for existing outlets, including liaising with runners and the Finance Department.

Ad-Hoc Responsibilities

Perform other HR and administrative duties assigned by Management from time to time.

What can I earn as a Human Resources and Administration Executive

Welcome to Clinic RX Aesthetics

At Clinic RX Aesthetics, we believe everyone deserves to look and feel their best. We're committed to providing a safe, comfortable, and personalized aesthetic experience tailored to your unique beauty goals.

Using the latest aesthetic techniques and advanced technology, we offer treatments designed to enhance your natural beauty and boost your confidence with beautiful, natural-looking results.

Step into our elegant five-star sanctuary, where comfort, privacy, and exceptional care come together to create a truly rejuvenating experience. Let us help you discover your best self and embrace your beauty with confidence.

Clinic RX – Re-Inspire Life.

Welcome to Clinic RX Aesthetics

At Clinic RX Aesthetics, we believe everyone deserves to look and feel their best. We're committed to providing a safe, comfortable, and personalized aesthetic experience tailored to your unique beauty goals.

Using the latest aesthetic techniques and advanced technology, we offer treatments designed to enhance your natural beauty and boost your confidence with beautiful, natural-looking results.

Step into our elegant five-star sanctuary, where comfort, privacy, and exceptional care come together to create a truly rejuvenating experience. Let us help you discover your best self and embrace your beauty with confidence.