HR Executive: Talent Acquisition & Onboarding

O2 KLINIK SDN BHD; Ayer Itam; On-site; MYR 45,000 - 71,000; Full time

Job summary

O2 Klinik Sdn Bhd is seeking a Human Resources Executive to manage manpower requisitions, postings, screening, interviews, and onboarding processes in Penang. You will coordinate weekly reviews across clinical, aesthetic and office teams, and ensure accurate records for offers and pre-employment checks.

Responsibilities include maintaining HR documentation, LHDN stamping, and collaboration with Heads of Department to finalize hiring decisions.

Qualifications

• Bachelor's Degree in HR, Business Administration, or related field.
• 2–3 years of HR experience, preferably HR admin or recruitment.
• Good knowledge of HR processes, employment practices, and Malaysian Labour Laws.
• Excellent communication, interpersonal, organizational, and multitasking skills.

Responsibilities

• Maintain approved manpower requisitions, vacancy listings and recruitment status reports.
• Coordinate weekly manpower reviews for clinical, aesthetic and office positions.
• Post vacancies through job portals, agencies, social media, referrals, career fairs and PERKESO.
• Monitor recruitment email and WhatsApp enquiries, screen resumes and conduct preliminary screening.
• Arrange interviews, issue invitations and maintain job application and evaluation records.
• Follow up with Heads of Department and Directors on feedback, approval and hiring decisions.
• Conduct reference checks or additional assessments when required.
• Prepare and issue Letters of Offer after receiving the required approval.
• Follow up on offer acceptance, withdrawal or rejection and maintain candidate records.
• Coordinate pre-employment medical checks and issue onboarding forms to successful candidates.
• Stamping Submit and update Letters of Offer or employment contracts in the LHDN system for stamping within the required timeline.
• Verify submission details, coordinate stamp-duty payment and follow up on pending or rejected submissions.
• Download and retain the stamped document and stamping certificate in the employee file and HRMS.
• Maintain an updated LHDN stamping tracker with submission, payment and completion status.
• Notify HR Operations, Payroll, Training, Administration and the relevant department of confirmed new joiners.
• Coordinate uniforms, assets, workstations and reporting arrangements with the responsible departments.
• Ensure complete new-hire information is submitted to HR Operations and Payroll before the applicable cut-off.
• Maintain and update Job Descriptions together with the relevant Head of Department.
• Perform any other tasks assigned by superiors or designated personnel to support HR operations.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Education

Bachelor's Degree in HR / Business Admin

Tools

Microsoft Office

Job description

O2 Klinik Sdn Bhd is seeking a Human Resources Executive to manage manpower requisitions, postings, screening, interviews, and onboarding processes in Penang. You will coordinate weekly reviews across clinical, aesthetic and office teams, and ensure accurate records for offers and pre-employment checks.

Responsibilities include maintaining HR documentation, LHDN stamping, and collaboration with Heads of Department to finalize hiring decisions.