HR Cum Admin (Mandarin Speaking)

Damin International; Port Klang; On-site; MYR 45,000 - 61,000; Full time

Benefits offered by this job

Salary RM 4,000 – 5,500 (negotiable)

EPF, SOCSO, EIS

Annual leave & public holidays

Build HR & Admin from scratch

Training at China HQ

Mixed Malaysia-China team

Job summary

Damin International in Pulau Indah, Selangor, is hiring a hands-on HR & Administration lead to set up and run local HR and administrative functions for a new factory.

You will manage recruitment, payroll, compliance, reporting, and vendor relations while liaising with HQ across the Malaysia-China operations. A factory background and multilingual ability are preferred.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 3+ years HR & administrative experience; manufacturing/factory experience preferred.
• Solid knowledge of Malaysian labour laws and HR compliance requirements.
• Fluent in Malay, English, and Mandarin (preferred) for HQ liaison.
• Comfortable working in a factory setting with occasional shop floor presence.

Responsibilities

• Recruit local full-cycle recruitment and onboarding processes.
• Maintain personnel records, attendance tracking, leave records, scheduling, and overtime.
• Handle monthly payroll and coordinate EPF, SOCSO, EIS, and PCB submissions.
• Manage employee relations and disciplinary matters; maintain documentation.
• Ensure compliance with the Malaysian Employment Act and company policies.
• Prepare HR reports on headcount, turnover, and attendance.
• Support management with ad hoc duties and reporting.

Skills

Recruitment & Onboarding

Personnel & Attendance

Payroll & Statutory

Employee Relations

Labour Compliance

HR Reporting

Ad hoc Support

Education

Bachelor's degree in HR / BA

Job description

Damin International is a China-based company specialising in food ingredients, tea extracts, and coffee extracts for the global food & beverage industry. We are establishing a food manufacturing facility in Pulau Indah, Selangor, and are looking for a well-rounded professional to take charge of both HR and administration for our factory.

Responsibilities

I. Human Resources

1. Recruitment & Onboarding: Manage local full-cycle recruitment, candidate screening, interview scheduling, and new employee orientation

2. Personnel & Attendance: Maintain employee records, oversee attendance tracking, leave records, scheduling, overtime, and employee confirmation

3. Payroll & Statutory: Handle monthly payroll calculation and coordinate EPF, SOCSO, EIS, and PCB submissions

4. Employee Relations: Handle employee relations matters, including disciplinary actions and documentation

5. Labour Compliance: Maintain employment contracts and ensure compliance with the Malaysian Employment Act and company policies

6. HR Reporting: Prepare HR reports (headcount, turnover, attendance)

7. Support management with ad hoc duties and reporting

II. Administration

8. Office & Facility Management: Oversee daily office operations, work environment standards, utilities, network infrastructure, company vehicles, property management, and local vendor relationships

9. Cost Control & Procurement: Manage administrative procurement, verify expenses, control office supplies, and prepare cost-reduction analysis for management

10.Event & Documentation Management: Organize company functions, receptions, meetings, and team-building; manage company chops/seals, legal certificates, archives, and meeting minutes

11.Policy Implementation: Establish, refine, and enforce administrative policies and SOPs

Requirements

1.Bachelor's degree in Human Resources, Business Administration, or related field

2.More than 3 years of HR & administrative experience; manufacturing/factory experience preferred

3.Solid knowledge of Malaysian labour laws and HR compliance requirements

4.Language Proficiency: fluent in Malay，English and Mandarin(prefer) as to liaise independently with HQ, vendors, and stakeholders

5.Comfortable working in a factory setting, with occasional shop floor presence

What We Offer

• Salary: RM 4,000 – 5,500 (negotiable based on experience)
• Statutory contributions: EPF, SOCSO, EIS
• Leave & holidays: Annual leave, sick leave, and public holidays as per local regulations
• Opportunity to build both HR and admin functions from scratch at a new factory
• Training and exchange opportunities at China headquarters
• Inclusive work environment with a mixed Malaysia-China team