HR cum Admin Executive

SmartHire by SEEK; Kepong; On-site; MYR 47,000 - 56,000; Full time

Benefits offered by this job

Medical allowances

Annual leave

Training opportunities

AI-assisted workspace

Job summary

White Heron Pharmaceutical Sdn Bhd in Kepong, Kuala Lumpur, is hiring a HR cum Admin Executive for an on-site, full-time role with MYR 4,200–5,000 monthly pay and broad exposure across HR, payroll, administration and operations.

You will manage recruitment and onboarding, support foreign worker matters, handle payroll and prepare English and Bahasa Malaysia correspondence, while coordinating meetings and maintaining HR records.

Qualifications

• Diploma in a related field required.
• 1–2 years HR generalist experience.
• Mandarin, Bahasa Malaysia and English proficiency.
• Own transport and willingness to travel as needed.
• Experience using AI tools to prepare HR documents.

Responsibilities

• Manage recruitment: post ads, screen resumes, coordinate interviews, onboarding.
• Support foreign worker matters: FOMEMA, work permit applications/renewals.
• Handle payroll: ensure accuracy and timeliness.
• Prepare correspondence: SOPs, memos, letters in English and Bahasa Malaysia.
• Coordinate meetings: take minutes and follow up actions.
• Maintain HR records and keep documentation up to date.
• Monitor facilities and assist KPI reporting.
• Support daily HR/administrative tasks.

Skills

HR generalist

Mandarin proficiency

Bahasa Malaysia

English proficiency

AI tools

Education

Diploma in related field

Tools

AI tools

Job description

Our client \"White Heron Pharmaceutical Sdn Bhd\" is seeking a HR cum Admin Executive to join their team! This is a full-time, on-site opportunity in Kepong, Kuala Lumpur, offering MYR 4,200-MYR 5,000 per month, with broad exposure across HR, payroll, administration and operational support.

What you’ll be doing?

• Manage recruitment: Post job advertisements, screen resumes, coordinate interviews and support new employee onboarding.
• Support foreign worker matters: Assist with FOMEMA, work permit applications and renewals, and related documentation.
• Handle payroll: Manage payroll-related responsibilities accurately and within required timelines.
• Prepare correspondence: Draft SOPs, internal memos, notices and official letters in English and Bahasa Malaysia.
• Coordinate meetings: Attend meetings, record accurate minutes and follow up on relevant action items.
• Maintain HR records: Ensure HR documentation is complete, organised and kept up to date.
• Monitor facilities: Coordinate building maintenance and help ensure facilities remain in good working condition.
• Prepare reports: Compile KPI reports and calculations for management review.
• Support daily operations: Assist with other HR, administrative and operational tasks as required.

Who are they looking for?

• Relevant qualification: At least a Diploma in a related field, providing a suitable foundation for the role.
• HR generalist experience: At least 1-2 years of experience with exposure to core HR functions.
• Language proficiency: Proficiency in Mandarin-Chinese, Bahasa Malaysia and English is required for preparing documents and liaising with employees, stakeholders and government offices.
• Transport and mobility: Own transport and willingness to travel to company hostels, government offices and other locations when required.
• AI capability: Proficiency in using AI tools to prepare HR-related documents and support workplace efficiency.
• Manufacturing exposure: HR experience in the manufacturing sector would be an added advantage.
• Foreign worker experience: Prior experience handling foreign worker-related matters would be beneficial.
• Work rights: Candidates must be Malaysian citizens or permanent residents.

Why you should consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

• Competitive salary with yearly appraisal and performance bonus.
• Minimum 10 days of annual leave.
• Medical allowances and medical claims.
• In-job and external training opportunities.
• An AI-assisted work space.
• Professional development opportunities.
• A collaborative and inclusive work environment.

People from all backgrounds are encouraged to apply, and every application will be considered fairly.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

Application questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Executive?
• How many years' experience do you have in Human Resources (HR)?
• How would you rate your Mandarin language skills?
• What's your notice period?
• Do you know how to use AI tools to prepare HR documents?
• Do you have your own transportation and willing to travel to different location whenever job required? (usually to government offices for HR matters)