HR cum ADMIN MANAGER

Bespoke Habitat; Johor Bahru; On-site; MYR 67,000 - 134,000; Full time

Job summary

Bespoke Habitat in Johor Bahru, Malaysia is seeking an experienced HR cum ADMIN Manager to join our team. This full-time role blends HR management with administrative oversight to support operations and employee development.

You will report to Singapore Management, shape our culture, ensure compliance, and streamline HR and admin processes across the business to enable a productive, compliant workplace. The ideal candidate has 3–5 years in HR, a professional HR qualification, and solid knowledge

Qualifications

• Minimum 3–5 years’ experience in HR management or combined HR/administration.
• Professional qualification in HR management or equivalent certification.
• Knowledge of Malaysian employment law, labour regulations and IR practices.
• Experience with payroll, benefits administration and leave management.
• Strong organisation, communication and confidentiality skills.

Responsibilities

• Develop and manage HR policies, procedures, and initiatives aligned with company goals.
• Oversee recruitment, onboarding, offboarding, and talent retention efforts.
• Manage employee relations, performance systems and staff development programs.
• Administer payroll, benefits, leave, and ensure compliance with Malaysian law.
• Handle admin functions: office management, procurement, facilities, recordkeeping.
• Maintain employee records and data confidentiality.
• Coordinate training needs and staff development initiatives.
• Organise company events and employee engagement activities.
• Serve as contact for employee queries and ensure workplace safety.
• Prepare HR and admin reports for management and planning.

Skills

People management

Communication

Organisational skills

Problem solving

Confidentiality

Multitasking

Education

Professional HR qualification

Tools

Google Workspace

HREasily

Database management

Payroll systems

Job description

About the role

We are seeking an experienced HR cum ADMIN Manager to join our Bespoke Habitat team in Johor Bahru, Johor. This is a full-time position that combines human resources management with administrative oversight, playing an important role in supporting our organisational operations and employee development. The Manager will report directly to Singapore Management and will be instrumental in shaping our company culture, ensuring compliance, and streamlining administrative processes across the business.

Key responsibilities

Developing, implementing, and managing human resources policies, procedures, and initiatives aligned with company objectives

Overseeing recruitment, selection, onboarding, and offboarding processes to ensure we attract and retain top talent

Managing employee relations, performance management systems, and professional development programmes

Administering payroll, benefits, leave management, and ensuring compliance with Malaysian employment legislation

Handling administrative functions including office management, procurement, facilities coordination, and record keeping

Maintaining employee records and ensuring data confidentiality and compliance with relevant regulations

Conducting training needs assessments and coordinating staff development and training programmes

Managing company events, team building activities, and employee engagement initiatives

Acting as the primary point of contact for employee queries and concerns, providing support and guidance

Ensuring workplace health, safety, and compliance standards are maintained across all operations

Preparing HR and administrative reports for management review and strategic planning

What we’re looking for

A minimum of 3-5 years’ experience in human resources management, ideally in a combined HR and administration capacity

Professional qualification in Human Resources Management (or equivalent recognised certification)

Comprehensive knowledge of Malaysian employment law, labour regulations, and industrial relations practices

Strong expertise in recruitment, employee relations, payroll management, and benefits administration

Excellent organisational skills with the ability to manage multiple priorities and meet deadlines

Outstanding communication and interpersonal abilities, capable of engaging effectively with employees at all levels

Proficiency in HR information systems (HREasily), Google Workspace, and database management

A proactive, solution-oriented approach with strong problem-solving capabilities

Demonstrated ability to maintain confidentiality and handle sensitive information professionally

Experience with payroll systems and familiarity with Malaysian tax requirements would be advantageous

Knowledge of workplace safety regulations and occupational health best practices is preferred

About us

Bespoke Habitat is a dynamic and growing company committed to delivering exceptional service and maintaining a positive, inclusive workplace culture. We believe in investing in our people and creating an environment where every team member can thrive and contribute meaningfully to our success. With a focus on innovation, integrity, and excellence, we strive to be an employer of choice within our industry.

What we offer

• We offer a competitive remuneration package that reflects your experience and contributions to the organisation.
• We are committed to supporting the professional development and wellbeing of our team members through training opportunities, career progression pathways, and a supportive workplace culture.
• We provide a collaborative work environment where your ideas are valued and your contribution is recognised.
• Additional benefits include performance-related bonuses, flexible working arrangements where feasible, and a commitment to work-life balance.

By submitting your application, you acknowledge that the Company may collect, use and disclose your personal data, including information contained in your résumé, application form and supporting documents, for purposes relating to recruitment, assessing your suitability for the position, verifying the information provided, and considering you for other suitable positions within the Company, where applicable.

We thank all applicants for their interest in the position. Only shortlisted candidates will be contacted for an interview or further assessment. If you do not hear from us within five (5) weeks from the date of your application, please consider your application unsuccessful. We appreciate your interest in joining our organisation and thank you for your time and understanding.