HR cum Admin Executive

5G-Starlink Pte.; Malacca City; On-site; MYR 36,000 - 72,000; Full time

Job summary

5G-Starlink Pte. seeks an HR Assistant to support onboarding, training, and documentation in our Malaysia office. You will help manage employee records, attendance, and compliance while coordinating with the HR Manager.

The role requires strong communication, organizational skills, and the ability to work in a fast-paced environment. Previous HR experience and knowledge of HR policies are highly valued.

Qualifications

• Bachelor's degree or diploma in HR, business administration or related field.
• At least 1 year of HR management experience preferred.
• Excellent communication and people skills.
• Good knowledge of HR policies and regulatory compliance.

Responsibilities

• Handle onboarding processes including emails, starter kits, buddy program, and ID creation.
• Assist in replenishing pantry beverages and snacks bi-weekly.
• Support training development, staff activities, and staff recognition initiatives.
• Maintain HR tracker and company calendar; track birthdays and public holidays.
• Prepare documents for approvals (MDEC, HRDF, etc.) and ensure compliance.
• Maintain staff records, attendance, leave, and medical records; report to HR Manager.
• Uphold confidentiality and integrity in all HR duties and communications.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Time management

Problem solving

Integrity and confidentiality

Teamwork

Prioritization and delegation

Education

Bachelor's degree / Diploma in human resources or business administration

Tools

MS Office

HRIS systems

Job description

• Implements new hire orientation and employee recognition programs (onboarding email, starter kits preparation, buddy, email & ID creation, laptop assignment)
• Assist in replenish pantry beverage and snacks bi-weekly
• Assist in training development, staff activities, staff gift, staff photo session, bank account registration.
• Assist in updating and maintaining HR tracker
• Assist in setting Office SOP and reviews policies and practices to maintain compliance.
• Upkeep staff record in Company calendar (Staff birthday and all countries Public Holiday) and Company knowledge board (workplace)
• Arrange the needed documents are in place for the varies stages of approval (MDEC , HRDF, and etc)
• Assist in organizing training sessions or trainings for employees ensuring they are fully equipped to be able to perform their duties.
• Maintain employees leaves, medical and attendance record. Keeping track of employees attendance / absenteeism and report to HR Manager.
• Any other task assigned by HR Manager / CEO / COO
• Good in verbal and written communication skills.
• Good in organizational skills and attention to detail.
• Good in management skills to meet deadlines.
• Good in analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to work under pressure and fast paced environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office or related software.

Education And Experience

• Bachelors degree / Diploma in human resources, Business Administration, or related field experience.
• At least one year of human resource management experience preferred.
• Understanding of general human resources policies and procedures
• Outstanding knowledge of MS Office; HRIS systems, will be a plus
• Excellent communication and people skills
• Aptitude in problem-solving
• Desire to work as a team with a result driven approach