Executive, Human Resource & Administration

SD Guthrie International; Selangor; On-site; MYR 52,000 - 86,000; Full time

Job summary

SD Guthrie International in Selangor, Malaysia, is seeking an HR professional to plan, direct and coordinate human resource activities to maximize strategic use of people, including recruitment, policies, and regulatory compliance.

The role involves advising on employment policies, staff orientation, maintaining records, payroll and employee relations, ensuring confidentiality, and supporting organizational development and training.

Qualifications

• Bachelor's Degree in Human Resource Management, Business Administration, or related field.
• 2–4 years of HR experience.
• Knowledge of Malaysian labour laws.
• HR functions including recruitment, payroll, and employee relations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information with integrity.
• Excellent organizational and time management.
• Proficient in Microsoft Office; HRIS/payroll systems advantageous.
• Ability to work independently and meet deadlines.
• Fluent in English; Malay language skills advantageous.

Responsibilities

• Plan, direct and coordinate human resource management activities to maximize strategic use of human resources and maintain recruitment, personnel policies, and regulatory functions.
• Administer company activities & recreation programs.
• Identify staff vacancies and recruit, interview and select applicants.
• Provide information about policies, duties, working conditions, wages, promotion opportunities and benefits.
• Advise managers on policy matters and recommend changes.
• Plan and conduct new employee orientation.
• Serve as a link between management and employees and help resolve work-related problems.
• Plan, direct, supervise, and coordinate work activities related to employment, compensation, and employee relations.
• Analyse training needs to design employee development, language training and health and safety programs with Safety Officer.
• Maintain records and compile statutory reports (HIRES, transfers, appraisals, absenteeism).
• Analyse data to identify causes of personnel policies and practices.
• Conduct exit interviews to identify termination reasons.
• Oversee job evaluation and classification of positions.
• Study legislation and contracts to assess industry trends.
• Compile statutory requirements such as EPF, SOCSO and Income Tax.
• Administer HRDC Files.
• Comply with laws and company policies.

Skills

Recruitment

Employee relations

Payroll

Compliance

Education

Bachelor's Degree in HRM/BA

Tools

HRIS

Payroll systems

Job description

Job Description:

• Plan, direct and coordinates human resource management activities of an organization to maximize the strategic use of human resources and maintain functions such as recruitment, personnel policies, and regulatory.

• Administer company activities & recreation programs.

• Identify staff vacancies and recruit, interview and select applicants.

• Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.

• Advice managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes.

• Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.

• Serve as a link between management an employees by handling questions, interpreting and administering contracts and helping resolves work-related problems.

• Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, and employee relations.

• Analyse training needs to design employee development, language training and health and safety programs together with Safety Officer.

• Maintain records and compile statistical reports concerning personnel related data such as hires, transfers, performance appraisals, and absenteeism rates.

• Analyse statistical data and reports to identify and determine causes of personnel policies and practices.

• Conduct exit interviews to identify reasons for employee termination.

• Oversee the evaluation, classification and rating of occupations and job positions.

• Study legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.

• Compiling statutory requirements such as EPF, SOCSO and Income Tax.

• Administer HRDC Files

• To abide to any law/obligations / rules and regulations documented by the management and company.

• To ensure the continuing protection of the Company’s assets, both tangible (such as product, processes and service) and non-tangibles (such as trademarks, intellectual property, etc).

• To perform any other duties as directed by the Head HRA & management from time to time.

Job Requirement

• Bachelor’s Degree in Human Resource Management, Business Administration, or any related field.

• Minimum 2–4 years of working experience in Human Resources or related functions.

• Well-versed in Malaysian labour laws and regulations (e.g. Employment Act, Industrial Relations Act).

• Strong knowledge in HR functions including recruitment, payroll, employee relations, and performance management.

• Good interpersonal and communication skills, with the ability to interact with employees at all levels.

• Able to handle confidential information with integrity and professionalism.

• Strong organizational and time management skills, with the ability to manage multiple tasks.

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

• Experience in using HR systems (e.g. HRIS, payroll systems) will be an added advantage.

• Able to work independently with minimal supervision and meet tight deadlines.