HR Cum Admin Associate

Bandar Utama City Sdn Bhd (HQ); Petaling Jaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

Bandar Utama City Sdn Bhd (HQ) is seeking a hands-on HR and Administration professional to provide comprehensive support across HR, payroll, and staff welfare. You will manage employee records, HR databases, attendance, leave, and payroll processes while coordinating recruitment and office operations.

You will also assist in organising employee engagement activities and company events, ensuring compliance and smooth daily functioning of the HR department.

Qualifications

• Experience in HR administration and payroll processing.
• Experience maintaining employee records and HR databases.
• Familiarity with attendance tracking and leave management.

Responsibilities

• Maintain and update employee records, personnel files, HR databases, and confidential documentation.
• Monitor attendance, leave, medical certificates, punctuality, and absenteeism records; prepare attendance reports.
• Process leave applications, employee claims, medical reimbursements, and verify eligibility for panel clinic treatment.
• Prepare HR-related documents and correspondence, including letters and memos.
• Coordinate onboarding/offboarding, including documentation, system registration, staff ID/access cards, and asset handover.
• Support recruitment activities: job postings, screening, interview coordination, and candidate communication.
• Process payroll-related matters for daily-rated workers: attendance verification, overtime, payroll reports, duty rosters, and contract renewals.
• Prepare HR reports, summaries, and analysis for management review.
• Manage recruitment and company postings on JobStreet, LinkedIn, and other platforms.
• Perform general administrative duties to support daily office and HR operations.
• Assist in organising employee engagements, CSR, training sessions, and company events.
• Maintain the company social calendar and coordinate event logistics.

Skills

HRIS experience

Employee records management

Payroll processing

Recruitment coordination

Communication skills

Tools

Payroll software

Microsoft Office

HRIS system

Job description

This role provides comprehensive Human Resources, Administration, and Staff Welfare support to the organisation. You will maintain employee records, manage HR databases, process leave and payroll matters, coordinate recruitment activities, and support daily office operations. You will also assist in organising employee engagement activities and company events.

Key responsibilities

• Maintain and update employee records, personnel files, HR databases, and confidential documentation
• Monitor employee attendance, leave, medical certificates, punctuality, and absenteeism records, including preparation of attendance reports
• Process leave applications, employee claims, medical reimbursements, and verify eligibility for panel clinic treatment in accordance with company policies
• Prepare and issue HR-related documents and correspondence, including employment letters, confirmation letters, warning letters, memos, and other official communications
• Coordinate employee onboarding and offboarding processes, including documentation, system registration, staff ID/access cards, and asset handover
• Support recruitment activities, including job postings, candidate screening, interview coordination, and candidate communication
• Process payroll-related matters for daily-rated workers, including attendance verification, overtime calculations, payroll reports, duty rosters, payment processing, contract renewals, and back-charge documentation
• Prepare HR reports, summaries, and analysis for management review
• Manage recruitment and company-related postings on JobStreet, LinkedIn, and other communication platforms
• Perform general administrative duties to support daily office and HR operations, including coordination of office cleaning, admin records, and office assets
• Assist in organising employee engagement activities, CSR, training sessions, and company events
• Maintain the company social calendar and coordinate logistical and administrative arrangements for internal events and meetings

Immediate starter or short notice preferred

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Commercial & Industrial Property Management 51-100 employees

We are a diversified Group with businesses in real estate and property development, hotel operation and management, oil palm plantations, leasing and management of commercial and residential properties, and general insurance agency. In line with our development expansion programme, we extend our invitation to those who are enthusiastic, self-motivated and progressive to be part of our organisation and to develop a rewarding and satisfying career with us.

We are a diversified Group with businesses in real estate and property development, hotel operation and management, oil palm plantations, leasing and management of commercial and residential properties, and general insurance agency. In line with our development expansion programme, we extend our invitation to those who are enthusiastic, self-motivated and progressive to be part of our organisation and to develop a rewarding and satisfying career with us.

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