HR cum Admin Executive Involve Asia Kua

5G-Starlink Pte.; Malacca City; On-site; MYR 48,000 - 72,000; Full time

Job summary

Involve Asia Kua is seeking an HR cum Admin Executive to manage onboarding, employee relations, and HR operations in a fast-paced environment. You will maintain records, support training, and ensure compliance with company policies.

The role requires strong communication, organizational skills, and proficiency with MS Office and HRIS systems. Candidates with a year of HR experience are preferred and must work well in a team.

Qualifications

• Bachelor's degree or diploma in HR or related field.
• At least 1 year HR management experience preferred.
• Understanding of general HR policies and procedures.
• Excellent communication and people skills.
• Aptitude in problem-solving.

Responsibilities

• Implements new hire orientation and employee recognition programs (onboarding email, starter kits preparation, buddy, email & ID creation, laptop assignment).
• Assist in replenish pantry beverage and snacks bi-weekly.
• Assist in training development, staff activities, staff gift, staff photo session, bank account registration.
• Assist in updating and maintaining HR tracker.
• Assist in setting Office SOP and reviews policies to maintain compliance.
• Upkeep staff records in Company calendar and knowledge board.
• Arrange documents for approvals (MDEC, HRDF, etc).
• Assist in organizing trainings for employees to ensure they are fully equipped to perform duties.
• Maintain employee leaves, medical and attendance records; report attendance to HR Manager.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Confidentiality

Problem-solving

Time management

Team player

Education

Bachelor's degree / Diploma in HR or related field

Tools

HRIS

MS Office

Job description

About the job HR cum Admin Executive Involve Asia Kua

Duties/Responsibilities

• Implements new hire orientation and employee recognition programs (onboarding email, starter kits preparation, buddy, email & ID creation, laptop assignment)
• Assist in replenish pantry beverage and snacks bi-weekly
• Assist in training development, staff activities, staff gift, staff photo session, bank account registration.
• Assist in updating and maintaining HR tracker
• Assist in setting Office SOP and reviews policies and practices to maintain compliance.
• Upkeep staff record in Company calendar (Staff birthday and all countries Public Holiday) and Company knowledge board (workplace)
• Arrange the needed documents are in place for the varies stages of approval (MDEC , HRDF, and etc)
• Assist in organizing training sessions or trainings for employees ensuring they are fully equipped to be able to perform their duties.
• Maintain employees leaves, medical and attendance record. Keeping track of employees attendance / absenteeism and report to HR Manager.
• Any other task assigned by HR Manager / CEO / COO
• Good in verbal and written communication skills.
• Good in organizational skills and attention to detail.
• Good in management skills to meet deadlines.
• Good in analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to work under pressure and fast paced environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office or related software.

Education And Experience

• Bachelors degree / Diploma in human resources, Business Administration, or related field experience.
• At least one year of human resource management experience preferred.
• Understanding of general human resources policies and procedures
• Outstanding knowledge of MS Office; HRIS systems, will be a plus
• Excellent communication and people skills
• Aptitude in problem-solving
• Desire to work as a team with a result driven approach