Executive, HR & Admin

TRS FORENSICS SDN. BHD.; Petaling Jaya; On-site; MYR 39,000 - 73,000; Full time

Job summary

TRS FORENSICS SDN. BHD. is seeking an HR & Administrative Executive to support recruitment, onboarding, payroll liaison, performance appraisals, and employee relations across our SG, KL and JKT offices. The role also covers end-to-end onboarding, welfare planning, and office admin.

The ideal candidate has 1-3 years in HR/admin, strong organisational and communication skills, and proficiency in MS Office. Based in Malaysia, this is a full-time on-site position supporting multiple offices.

Qualifications

• 1 - 3 years of HR and/or administrative experience, HR experience is a plus.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Good interpersonal and communication skills.

Responsibilities

• Assist with end-to-end recruitment and onboarding processes.
• Liaise with payroll vendors to ensure timely payroll processing.
• Oversee performance appraisal coordination and timelines.
• Support employee relations and disciplinary matters as needed.
• Manage end-to-end offboarding processes for resignations.
• Plan monthly welfare lunches and annual company retreat.
• Oversee admin for SG, KL and JKT offices and routine office maintenance.

Skills

Organizational skills

Interpersonal skills

Communication skills

Multitasking

Tools

Microsoft Office

Job description

Assist with end-to-end recruitment and employment processes, including job postings, candidate coordination, and onboarding.

Liaise with payroll vendors to ensure accurate and timely payroll processing.

Implement and oversee the performance appraisal process, including coordination of timelines, documentation, and follow-up.

Support employee relations by addressing concerns and conflicts and provide guidance on disciplinary matters and conflict resolution.

Conduct exit interviews and manage end-to-end offboarding processes for resigned employees.

Implement programmes to promote employee wellness and work-life balance, fostering a positive and healthy work environment.

Plan and organise monthly welfare lunches and annual company retreat.

Admin

Overseeing admin for SG, KL and JKT offices

Purchase of pantry and office supplies

Ordering monthly welfare lunch and birthday cake

Oversee and maintain office cleanliness

Oversee office maintenance and servicing, including air-conditioning and water dispenser

Participate and oversee weekly Corporate Services Department (CSD) catchup meetings

Facilitate invoice processing with finance vendors and providing payment updates to project managers

Oversee petty cash usage

Arrange name card orders and corporate photoshoot for new colleagues

Requirements

1 - 3 years of relevant experience in HR and/or administrative roles, with HR experience being an advantage

Strong organisational skills with the ability to manage multiple tasks and priorities

Good interpersonal and communication skills

Proficiency in Microsoft Office applications

Unlock job insights

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We are the Malaysian operations of TRS Forensics Pte Ltd, a company headquartered in Singapore with operations in Singapore, Indonesia and China. Our team of professionals at TRS are experts in cybersecurity, vulnerability assessment and penetration testing, forensic technology and data protection. TRS is proud to be the first and only data protection service provider to have attained all 3 certifications - the Data Protection Trustmark, APEC Cross-Border Privacy Rules Certification and APEC Privacy Recognition for Processors Certification - awarded by the Infocomm Media Development Authority (IMDA) of Singapore. We have attained the highest Tier in Cyber Trustmark Certification (Advocate Tier) awarded by the Cyber Security Agency of Singapore. TRS is also a licensed Penetration Testing Service Provider.

We are the Malaysian operations of TRS Forensics Pte Ltd, a company headquartered in Singapore with operations in Singapore, Indonesia and China. Our team of professionals at TRS are experts in cybersecurity, vulnerability assessment and penetration testing, forensic technology and data protection. TRS is proud to be the first and only data protection service provider to have attained all 3 certifications - the Data Protection Trustmark, APEC Cross-Border Privacy Rules Certification and APEC Privacy Recognition for Processors Certification - awarded by the Infocomm Media Development Authority (IMDA) of Singapore. We have attained the highest Tier in Cyber Trustmark Certification (Advocate Tier) awarded by the Cyber Security Agency of Singapore. TRS is also a licensed Penetration Testing Service Provider.

What can I earn as a Human Resources and Administration Executive