HR & Admin Executive — People, Payroll & Compliance

Clinic RX; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Clinic RX Aesthetics in Kuala Lumpur is seeking an HR & Administration Executive to manage employee records, onboarding, payroll, licensing, and compliance processes. You will coordinate recruitment, training, and performance matters while maintaining confidentiality and accurate HR documentation.

Join a dynamic team at Clinic RX Aesthetics, where you'll liaise with management to implement HR policies, support licensing requirements, and ensure smooth operations across outlets in Malaysia.

Responsibilities

• Manage and maintain accurate employee records, HR documentation and personnel files.
• Prepare HR letters and documentation, including confirmation, salary adjustment, promotion, transfer, reassignment and other employment-related correspondence.
• Monitor employee probation and confirmation status and ensure timely updates in the HR system.
• Manage employee onboarding, internal movements, resignations and exit clearance processes.
• Maintain accurate and up-to-date employee information in the HR system.
• Handle employee uniform deposits, deductions and refunds in coordination with the relevant departments.
• Maintain confidentiality and ensure proper handling of sensitive employee information.
• Coordinate the end-to-end recruitment process, from job advertisements and candidate sourcing to interview coordination, selection and job offers.
• Work closely with hiring managers to understand manpower requirements and recruitment needs.
• Coordinate interview arrangements and maintain proper recruitment records.
• Support new employee onboarding and ensure all required documentation is completed.
• Ensure a smooth and positive onboarding experience for new employees.
• Assist in monthly payroll processing by checking attendance, overtime, claims and commission information.
• Assist in processing monthly commission payments.
• Maintain and prepare documentation relating to EPF (KWSP), SOCSO, EIS and income tax (LHDN).
• Assist with employee registrations, submissions and statutory matters through the relevant government portals.
• Prepare statutory reports and documentation when required.
• Ensure HR records and statutory documentation are properly maintained.
• Coordinate employee training programmes and maintain accurate training records.
• Arrange training schedules and follow up on external training programmes.
• Maintain training materials, certificates and other relevant documentation.
• Coordinate the performance appraisal process and follow up with managers to ensure timely completion.
• Assist with HRD Corp-related applications and training matters where required.
• Support employee engagement and welfare initiatives.
• Assist management in implementing HR policies, procedures and initiatives.
• Maintain professional and positive relationships with employees across the organisation.
• Assist with CKAPS licence applications and follow up on registration requirements.
• Prepare and submit documentation required by relevant authorities and councils.
• Assist with business licence applications and renewals through the relevant portals.
• Coordinate licence renewals for existing outlets, including liaising with runners and the Finance Department.
• Perform other HR and administrative duties assigned by Management from time to time.

Job description

Clinic RX Aesthetics in Kuala Lumpur is seeking an HR & Administration Executive to manage employee records, onboarding, payroll, licensing, and compliance processes. You will coordinate recruitment, training, and performance matters while maintaining confidentiality and accurate HR documentation.

Join a dynamic team at Clinic RX Aesthetics, where you'll liaise with management to implement HR policies, support licensing requirements, and ensure smooth operations across outlets in Malaysia.