HR Assistant / Payroll Assistant

UMR Strategic Sdn Bhd; Subang Jaya; On-site; MYR 36,000 - 47,000; Full time

Job summary

UMR Strategic Sdn Bhd in Malaysia is seeking a meticulous Payroll Assistant to support payroll and billing functions. You will handle end-to-end monthly payroll, ensure data accuracy, and coordinate with the Operations Department for pay slips.

Fresh graduates and professionals with strong attention to detail are encouraged to apply. The role requires good Excel skills and the ability to manage confidential information while meeting monthly deadlines, based in Subang Jaya.

Qualifications

• Professional certificate or diploma in HRM, business administration, finance or a related field.
• 1–2 years of payroll, administrative, data entry, or related experience is an advantage.
• Fresh graduates with strong attention to detail and willingness to learn are encouraged to apply.
• Good organizational skills and ability to meet monthly deadlines.
• High integrity and professionalism in handling confidential information.
• Proficient in Microsoft Excel and basic Microsoft Office applications.
• Based in Subang Jaya.

Responsibilities

• Handle end-to-end monthly payroll process and ensure data accuracy.
• Prepare monthly billing summaries and verify with clients.
• Coordinate invoice generation and ensure timely issuance by the 7th of each month.
• Update attendance, timesheets, and payroll-related records.
• Maintain confidentiality and handle sensitive data with discretion.
• Provide general administrative support and assist with ad-hoc tasks.

Skills

Attention to details

Organizational skills

Confidentiality

Excel

MS Office

Fresh graduates friendly

Education

Professional Certificate or Diploma in HRM/Business Administration/Finance

Tools

Microsoft Excel

Microsoft Office Suite

Job description

We are looking for a meticulous, organized, and dependable Payroll Assistant to support our payroll and billing functions. This role is ideal for a detail-oriented individual or fresh graduate who enjoys working with numbers, structured processes, and fast-moving operations.

Working closely with the team, you will play an important role in ensuring payroll and billing processes are handled accurately, efficiently, and on time.

Job Description

1. Payroll Processing

Assist in the end-to-end monthly payroll process for the company’s workforce.

Ensure payroll data is compiled accurately and processed within established timelines.

Generate monthly pay slips and coordinate distribution with the Operations Department.

Compile, verify, and update attendance records, timesheets, and payroll-related information.

Maintain accurate employee payroll records and supporting documentation.

Perform data entry with a high level of precision and confidentiality.

Prepare monthly billing summaries for client verification.

Coordinate with clients on billing confirmations and invoice-related matters.

Ensure invoices are accurately prepared and issued by the 7th of each month.

Assist in investigating and resolving payroll or timesheet discrepancies.

Ensure payroll and billing processes comply with company policies and statutory requirements.

Handle sensitive employee and payroll information with strict confidentiality.

5. Administrative Support

Support day-to-day operational and administrative activities.

Collaborate with internal departments to ensure smooth workflow coordination.

Assist with ad-hoc assignments when required.

Job Requirements

1. Minimum Professional Certificate or Diploma in Human Resource Management, Business Administration, Finance/Accountancy, or a related field.

2. 1–2 years of experience in payroll, administrative, data entry, or related functions is an advantage.

3. Fresh graduates with strong attention to detail and willingness to learn are encouraged to apply.

4. Good organizational skills with the ability to manage recurring monthly deadlines.

5. High level of integrity and professionalism in handling confidential information.

6. Proficient in Microsoft Excel and basic Microsoft Office applications.

7. Willing to be based in Subang Jaya.

UMR Strategic Sdn Bhd is an established foreign manpower consultancy company since year 2001, with the aim of assisting local and foreign companies in foreign manpower recruitment. Our role is to look after the interests of our clients and to provide professional services that include human resource planning and recruitment ie. testing, selecting, orientation and placement of foreign workers to various sectors.

UMR Strategic Sdn Bhd is an established foreign manpower consultancy company since year 2001, with the aim of assisting local and foreign companies in foreign manpower recruitment. Our role is to look after the interests of our clients and to provide professional services that include human resource planning and recruitment ie. testing, selecting, orientation and placement of foreign workers to various sectors.