SENIOR HR & ADMIN

ASA SYSTEM (M) SDN. BHD.; Butterworth; On-site; MYR 78,000 - 100,000; Full time

Benefits offered by this job

Medical

Parking

13th Bonus

Performance Bonus

Loyalty Award

Job summary

ASA System (M) Sdn.Bhd is seeking an experienced HR & Administration professional to lead the full spectrum of HR activities in a manufacturing-focused business in Butterworth, Penang.

The role covers recruitment, payroll, attendance, leave, employee relations, policy development, performance reviews, and staff development. Diploma or Bachelor''s Degree in HR or related field is required, with at least 5 years in HR/Admin and knowledge of Malaysian labour laws.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field.
• Minimum 5 years of experience in HR and Administration functions.
• Knowledge and experience using SQL Payroll System is an added advantage.
• Strong knowledge of Malaysian employment laws, statutory requirements, and HR best practices.
• Good communication, interpersonal, and problem-solving skills.
• Able to work independently with minimal supervision and handle confidential information professionally.

Responsibilities

• Manage full spectrum of HR functions including recruitment, onboarding, payroll, attendance, leave, employee relations, performance management, and exit processes.
• Coordinate end-to-end recruitment activities including manpower planning, candidate selection, and onboarding.
• Process monthly payroll including salary, overtime, allowances, deductions, and statutory compliance.
• Maintain employee records, employment contracts, HR documentation, and ensure confidentiality.
• Monitor attendance, leave, overtime, and compliance with company policies.
• Handle employee relations matters including grievances, disciplinary issues, counselling, and staff welfare.
• Develop and maintain HR policies, SOPs, and Employee Handbook per Malaysian labour laws.
• Coordinate performance appraisal, salary review, training, and employee development programs.
• Prepare HR reports and provide HR support and recommendations to management.

Education

Diploma or Bachelor''s Degree in Human Resources, Business Administration, or related field

Tools

SQL Payroll System

Job description

Manage the full spectrum of HR functions including recruitment, onboarding, payroll, attendance, leave, employee relations, performance management, and exit processes.

Handle end-to-end recruitment activities including manpower planning, candidate selection, and onboarding.

Process monthly payroll, including salary, overtime, allowances, deductions, and statutory compliance (EPF, SOCSO, EIS, PCB, HRD Corp).

Maintain employee records, employment contracts, HR documentation, and ensure confidentiality.

Monitor attendance, leave, overtime, and ensure compliance with company policies.

Handle employee relations matters including grievances, disciplinary issues, counselling, and staff welfare.

Develop and maintain HR policies, SOPs, and Employee Handbook in compliance with Malaysian labour laws.

Coordinate performance appraisal, salary review, training, and employee development programs.

Prepare HR reports and provide HR support and recommendations to management.

Administration

Manage daily office administration operations and ensure smooth workplace activities.

Manage company licenses, permits, insurance, and regulatory documentation renewals.

Coordinate staff business travel arrangements including flights, accommodation, transportation, visa applications, and travel claims.

Oversee office facilities, company assets, equipment, stationery, and general office requirements

Organizing company events, meetings, employee activities, and corporate functions.

Monitor administrative expenses, purchasing activities, and office-related costs.

Ensure a safe, organized, and comfortable working environment.

Team Support

Supervise and guide the HR & Admin team to achieve departmental objectives.

Promote teamwork, a positive work culture, and employee engagement across the company.

Provide support to senior management on HR & Admin matters and business initiatives.

Requirements:

Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field.

Minimum 5 years of experience in HR and Administration functions.

Knowledge and experience using SQL Payroll System is an added advantage.

Strong knowledge of Malaysian employment laws, statutory requirements, and HR best practices.

Good communication, interpersonal, and problem-solving skills.

Able to work independently with minimal supervision and handle confidential information professionally.

Manufacturing, Transport & Logistics 11-50 employees

ASA System (M) Sdn.Bhd is an innovative team of engineers passionate in creating value for our clients worldwide. Our vibrant team have successfully design, build and installed many equipment for our clients in North America, China and Malaysia. Creativity being the mainstay in our solution, we help our Clientele by offering them the most competitive equipment while retaining superb value. We are specialized in medical industry, automotive industry, aviation industry, food & beverages industry, electronics industry, and PPE industry.

ASA System (M) Sdn.Bhd is an innovative team of engineers passionate in creating value for our clients worldwide. Our vibrant team have successfully design, build and installed many equipment for our clients in North America, China and Malaysia. Creativity being the mainstay in our solution, we help our Clientele by offering them the most competitive equipment while retaining superb value. We are specialized in medical industry, automotive industry, aviation industry, food & beverages industry, electronics industry, and PPE industry.

Perks and benefits Medical Miscellaneous allowance Parking 13th Bonus , Performance Bonus , Loyalty Award, Pe

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