HR Assistant – Contract

Khatam Festive Apparel Sdn Bhd; Shah Alam; On-site; MYR 33,000 - 56,000; Full time

Job summary

KHATAM Festive Apparel Sdn Bhd is seeking an HR Generalist Assistant to support recruitment coordination, onboarding and daily HR operations for our retail team. You will handle candidate communications, organize interviews, and assist with basic payroll inputs under supervision.

The ideal candidate has a diploma or bachelor’s degree in a related field and strong English and Bahasa Malaysia communication skills, with a proactive, confidential approach and ability to multitask across vacancies.

Qualifications

• Diploma or bachelor’s degree in HRM, Business Admin, Business Management or Psychology (or related field).
• Fresh graduates encouraged to apply; internship experience is a plus.
• Experience in retail or high-volume recruitment is advantageous.

Responsibilities

• Support recruitment and onboarding processes, including candidate coordination and interviews.
• Assist HR operations: attendance, leave, employee info updates, payroll input support.
• Provide employee engagement support and respond to routine inquiries.
• Maintain recruitment trackers and prepare simple reports.

Skills

HR basics

MS Office

Google Workspace

Recruitment tracking

English communication

Bahasa Malaysia communication

Education

Diploma in HRM

Bachelor’s degree in related field

Psychology degree

Tools

HR software

Attendance systems

Job portals

Job description

The HR Generalist Assistant supports recruitment and daily HR operations for the retail business, with a main focus on candidate coordination and onboarding, as well as employee support, HR activities and basic payroll input assistance.

Key Responsibilities

Recruitment & Onboarding

Post job vacancies on approved recruitment platforms and other hiring channels.

Source and screen candidates based on job requirements.

Contact shortlisted candidates and conduct basic pre-screening.

Coordinate interviews between candidates and hiring managers.

Follow up on interview feedback, job offers, candidate documents and joining dates.

Assist with onboarding and orientation arrangements for new employees.

Maintain accurate recruitment records and update candidate progress.

Support bulk hiring, walk-in interviews, career fairs and campaign recruitment.

Prepare simple weekly recruitment and manpower updates.

HR Operations & Payroll Support

Assist with attendance, leave and employee information updates.

Collect and check payroll-related information and supporting documents.

Submit completed information to the payroll person-in-charge.

Maintain HR trackers and prepare simple reports when required.

This position assists with payroll inputs only and is not responsible for payroll processing or approval.

Employee Engagement & Support

Assist with staff activities, training and company events.

Respond to routine employee and candidate enquiries.

Refer sensitive or unclear matters to the supervisor.

Maintain professional communication and confidentiality.

Job Requirements

Qualifications

Diploma or bachelor's degree in Human Resource Management, Business Administration, Business Management, Psychology or a related field.

Fresh graduates who are interested in starting a career in HR are encouraged to apply.

Previous internship or working experience in recruitment and HR administration coordination is an advantage.

Experience supporting retail or high-volume recruitment is an added advantage.

Skills & Knowledge

Basic understanding of HR functions and recruitment processes.

Comfortable using Microsoft Office or Google Workspace

Familiarity with job portals, social media recruitment, HR systems or attendance systems is an advantage.

Able to manage recruitment trackers and prepare simple reports.

Good verbal and written communication skills in Bahasa Malaysia and English.

Personal Qualities

Organised, responsible and detail-oriented.

Friendly, approachable and comfortable communicating with different people.

Proactive in following up on candidates and assigned tasks.

Able to manage several vacancies and priorities at the same time.

Willing to learn and support different HR activities.

Able to work independently and as part of a team.

Patient and professional when handling candidate and employee enquiries.

Able to maintain confidentiality and handle information carefully.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources Generalist?

Textiles, Clothing & Accessories 51-100 employees

KHATAM has been growing to strive as one of the leading festive apparels in the community. KHATAM aims to provide contemporary clothing to meet the aesthetic and cultural needs of the new generation of modesty.

Since 2016, KHATAM specialises in catering for menswear during the festive seasons. As the company has developed through years, KHATAM has gained attention from other customers of different backgrounds and cultures.

We are expanding our community not only for him, but for her and for all of us.