HUMAN RESOURCE ASSISTANT

CVF FORWARDING (M) SDN BHD; Klang City; On-site; MYR 28,000 - 47,000; Full time

Benefits offered by this job

Annual Leave & Public Holidays

Overtime Pay

Performance Bonus

Friendly Working Environment

Company Events

Salary Review

Job summary

CVF FORWARDING (M) SDN BHD is seeking an HR Assistant to support end-to-end HR processes in Malaysia. The role covers recruitment, onboarding, maintaining employee records, attendance and leave management, and basic employee relations.

The ideal candidate holds a diploma or degree in HRM or related field, with 1–2 years of HR experience preferred; fresh graduates may also be considered. Proficiency in Bahasa Malaysia and English, and strong MS Office skills are expected.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.
• 1–2 years of HR experience preferred; fresh graduates may also be considered.
• Basic knowledge of Malaysian employment laws and HR practices.
• Familiar with EPF, SOCSO, EIS and PCB procedures.
• Basic knowledge of payroll, attendance and leave administration.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Able to maintain confidential employee information.
• Good organisational and time-management skills.
• Able to work independently and as part of a team.
• Responsible, disciplined, detail-oriented and able to meet deadlines.
• Good command of Bahasa Malaysia and English; additional languages are an advantage.
• Willing to handle general HR and administrative duties as required.
• Fresh graduates are welcome to apply.

Responsibilities

• Recruitment & Hiring: Post job advertisements on JobStreet, Indeed, social media, etc.; screen applications and resumes; contact candidates and arrange interviews; prepare interview schedules and documents; assist with onboarding new employees.
• Attendance & Leave Management: Monitor attendance and punctuality; record annual/sick/emergency/unpaid leave; follow up on absenteeism; prepare attendance reports.
• Employee Records & Documentation: Maintain employee files and HR records; prepare employment, confirmation, promotion and transfer letters; maintain attendance and employee information; ensure proper filing and audit readiness.
• Employee Relations: Assist employees with HR enquiries; handle basic complaints and workplace issues; assist management with disciplinary matters; prepare warning/show-cause letters and other HR correspondence.
• Company Policies & Compliance: Help implement HR policies; ensure employees understand rules; maintain HR records for audits/inspections; assist in compliance with Malaysian employment requirements.
• Training & Development: Coordinate training programmes; arrange venues and materials; maintain training records; assist management in identifying training needs.
• Employee Onboarding & Offboarding: Prepare documents for new employees; conduct orientation; collect company property; prepare resignation/clearance documents.

Skills

Communication skills

Interpersonal skills

Team player

Time management

Attention to detail

Confidentiality

Bahasa Malaysia & English

Education

Diploma or Degree in HRM / Business Administration / Management

Tools

Microsoft Office

Job description

Main Roles & Responsibilities of an HR Assistant

Recruitment & Hiring

Post job advertisements on JobStreet, Indeed, social media, etc.

Screen applications and resumes.

Contact candidates and arrange interviews.

Prepare interview schedules and documents.

Assist with onboarding new employees.

Employee Records & Documentation

Maintain employee personal files and HR records.

Prepare employment, confirmation, promotion and transfer letters.

Maintain attendance, leave and employee information.

Ensure documents are properly filed and updated.

Attendance & Leave Management

Monitor employee attendance and punctuality.

Record annual leave, medical leave, emergency leave and unpaid leave.

Follow up on frequent absenteeism or late attendance.

Prepare attendance reports.

Employee Relations

Assist employees with HR-related enquiries.

Handle basic employee complaints and workplace issues.

Assist management with disciplinary matters.

Prepare warning letters, show-cause letters and other HR correspondence when required.

Company Policies & Compliance

Help implement company HR policies and procedures.

Ensure employees understand company rules and regulations.

Maintain HR records required for audits or inspections.

Assist in ensuring compliance with Malaysian employment requirements.

Training & Development

Coordinate employee training programmes.

Arrange venues, attendance lists and training materials.

Maintain training records.

Assist management in identifying employee training needs.

Employee Onboarding & Offboarding

Prepare documents for new employees.

Conduct or coordinate employee orientation.

Collect company property when employees leave.

Prepare resignation, termination and clearance documentation.

Qualifications – HR Assistant

Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.

1–2 years of HR experience preferred; fresh graduates may also be considered.

Basic knowledge of Malaysian employment laws and HR practices.

Familiar with EPF, SOCSO, EIS and PCB procedures.

Basic knowledge of payroll, attendance and leave administration.

Proficient in Microsoft Office (Word, Excel, Outlook).

Good communication and interpersonal skills.

Able to maintain confidential employee information.

Good organisational and time-management skills.

Able to work independently and as part of a team.

Responsible, disciplined, detail-oriented and able to meet deadlines.

Good command of Bahasa Malaysia and English; additional languages are an advantage.

Willing to handle general HR and administrative duties as required.

Fresh graduates are welcome to apply.

Benefits – HR Assistant

Annual Leave & Public Holidays Upon confirmation

Overtime Pay where applicable

Performance Bonus / Annual Bonus based on company performance

Friendly & Supportive Working Environment

Company Events & Activities

Salary Review based on performance

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources Assistant?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?

What can I earn as a Human Resources Assistant