HR Assistant (6 months contract)

Hao Wei xps Sdn bhd; Malaysia; On-site; MYR 40,000 - 62,000; Full time

Job summary

Jora Malaysia is seeking an motivated HR/Administration assistant to support day‑to‑day HR functions in a dynamic, international setting. You will assist payroll, statutory contributions and recruitment while maintaining accurate employee records and facilitating onboarding and onboarding processes.

This role offers hands-on experience across a broad range of HR activities within a multinational organisation and a supportive team environment encouraging growth and learning.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.
• 1-2 years of experience in HR, payroll or administration preferred; fresh graduates encouraged to apply.
• Basic knowledge of payroll and Malaysian statutory requirements (EPF, SOCSO, EIS, PCB) is an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook) and HRIS/payroll systems (e.g., BrioHR).

Responsibilities

• Assist with monthly payroll preparation including attendance, overtime, allowances and deductions.
• Assist with statutory submissions and payments (EPF, SOCSO, EIS, PCB).
• Support recruitment activities: job ads, candidate screening and interview coordination.
• Prepare employment contracts and coordinate onboarding and offboarding.
• Maintain accurate employee records, leave, attendance and HR system information.
• Assist with work permit/pass applications, renewals and related docs.
• Support performance reviews and employee objective-setting processes.
• Prepare HR reports and assist with audits and compliance documentation.
• Coordinate employee benefits, training and other HR tasks.
• Provide general office and administrative support as required.

Skills

Attention to detail

Communication skills

Confidentiality

Organisational skills

Education

Diploma or Bachelor’s in HR/Business/Admin

Tools

BrioHR

Microsoft Office

Excel

Word

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The successful candidate will support the day-to-day HR and administrative functions, including payroll preparation, statutory contributions, recruitment, onboarding, employee records, work pass administration, performance management and general HR administration.

This is a great opportunity for someone who is looking to gain hands-on experience across a broad range of HR functions within an international organisation.

About the Role

The successful candidate will support the day-to-day HR and administrative functions, including payroll preparation, statutory contributions, recruitment, onboarding, employee records, work pass administration, performance management and general HR administration.

This is a great opportunity for someone who is looking to gain hands-on experience across a broad range of HR functions within an international organisation.

Key Responsibilities

• Assist with monthly payroll preparation, including attendance, overtime, allowances and deductions.

• Assist with statutory submissions and payments, including EPF, SOCSO, EIS and PCB.

• Support recruitment activities, including job advertisements, candidate screening and interview coordination.

• Prepare employment contracts and coordinate employee onboarding and offboarding.

• Maintain accurate employee records, leave, attendance and HR system information.

• Assist with work permit/pass applications, renewals and related documentation.

• Support performance review and employee objective-setting processes.

• Prepare HR reports and assist with HR audits and compliance documentation.

• Coordinate employee benefits, training and other HR-related activities.

• Provide general office and administrative support as required.

These responsibilities reflect the operational scope set out in the JD.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.

• 1-2 years of experience in HR, payroll or administration is preferred.

• Fresh graduates with relevant qualifications are also encouraged to apply.

• Basic knowledge of payroll and Malaysian statutory requirements such as EPF, SOCSO, EIS and PCB would be an advantage.

• Proficient in Microsoft Office, particularly Excel, Word and Outlook.

• Good written and verbal communication skills in English and Bahasa Malaysia.

• Good organisational skills with strong attention to detail.

• Able to maintain confidentiality when handling employee information.

• Experience using HRIS/payroll systems such as BrioHR would be an advantage.

What We're Looking For

We are looking for someone who is responsible, organised, willing to learn and comfortable handling multiple HR administrative tasks. You should be able to work independently while collaborating effectively with employees, managers and external service providers.