HR Assistant – Contract

Khatam Festive Apparel; Shah Alam; On-site; MYR 33,000 - 56,000; Full time

Job summary

Khatam Festive Apparel is seeking an HR Generalist Assistant to support recruitment, onboarding and daily HR operations for a growing retail team in Malaysia.

You will coordinate candidate communication, assist with attendance, leave, payroll inputs and HR reports, and help with employee engagement activities while maintaining confidentiality and professionalism.

Qualifications

• Basic understanding of HR functions and recruitment processes.
• Comfortable using Microsoft Office or Google Workspace.
• Bilingual communication in Bahasa Malaysia and English.

Responsibilities

• Coordinate recruitment, screening, interviews and onboarding processes.
• Assist with attendance, leave and payroll input information.
• Support staff activities, trainings and employee inquiries.
• Maintain recruitment trackers and simple HR reports.

Skills

HR fundamentals

Microsoft Office

English & Bahasa Malaysia

Communication

Education

Diploma or Bachelor’s degree in HRM/Business/Psychology

Tools

HR systems

Attendance systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The HR Generalist Assistant supports recruitment and daily HR operations for the retail business, with a main focus on candidate coordination and onboarding, as well as employee support, HR activities and basic payroll input assistance.

Key Responsibilities

Recruitment & Onboarding

• Post job vacancies on approved recruitment platforms and other hiring channels.
• Source and screen candidates based on job requirements.
• Contact shortlisted candidates and conduct basic pre-screening.
• Coordinate interviews between candidates and hiring managers.
• Follow up on interview feedback, job offers, candidate documents and joining dates.
• Assist with onboarding and orientation arrangements for new employees.
• Maintain accurate recruitment records and update candidate progress.
• Support bulk hiring, walk-in interviews, career fairs and campaign recruitment.
• Prepare simple weekly recruitment and manpower updates.

HR Operations & Payroll Support

• Assist with attendance, leave and employee information updates.
• Collect and check payroll-related information and supporting documents.
• Submit completed information to the payroll person-in-charge.
• Maintain HR trackers and prepare simple reports when required.
• This position assists with payroll inputs only and is not responsible for payroll processing or approval.

Employee Engagement & Support

• Assist with staff activities, training and company events.
• Respond to routine employee and candidate enquiries.
• Refer sensitive or unclear matters to the supervisor.
• Maintain professional communication and confidentiality.

Job Requirements

Qualifications

• Diploma or bachelor’s degree in Human Resource Management, Business Administration, Business Management, Psychology or a related field.
• Fresh graduates who are interested in starting a career in HR are encouraged to apply.
• Previous internship or working experience in recruitment and HR administration coordination is an advantage.
• Experience supporting retail or high-volume recruitment is an added advantage.

Skills & Knowledge

• Basic understanding of HR functions and recruitment processes.
• Comfortable using Microsoft Office or Google Workspace
• Familiarity with job portals, social media recruitment, HR systems or attendance systems is an advantage.
• Able to manage recruitment trackers and prepare simple reports.
• Good verbal and written communication skills in Bahasa Malaysia and English.

Personal Qualities

• Organised, responsible and detail-oriented.
• Friendly, approachable and comfortable communicating with different people.
• Proactive in following up on candidates and assigned tasks.
• Able to manage several vacancies and priorities at the same time.
• Willing to learn and support different HR activities.
• Able to work independently and as part of a team.
• Patient and professional when handling candidate and employee enquiries.
• Able to maintain confidentiality and handle information carefully.