Human Resources & Admin Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Job summary

Private Advertiser in Kuala Lumpur, Malaysia, is seeking an attentive Human Resources & Administration Assistant to support HR and administrative functions aligned with policies and goals.

You will assist with recruitment, onboarding, payroll input, and maintaining employee records, while coordinating documentation, training, and welfare activities to ensure a compliant, efficient workplace.

Responsibilities

• Support day-to-day HR operations including recruitment, onboarding, employee data, and payroll input.
• Coordinate HR documentation and internal communication to ensure consistency and clarity across the organization.
• Maintain timely and accurate employee records and assist in performance appraisal, training, and engagement activities.
• Assist with general office administration, travel arrangements, logistics, and compliance with internal SOPs.
• Act as a key liaison between employees and HR management, responding promptly to HR-related queries.
• Uphold confidentiality, professionalism, and ethical standards in all personnel and administrative matters.
• Support coordination of internal audits, inspections, and statutory requirements related to HR and administration.

Job description

Human Resources & Administration Assistant is responsible for supporting the effective delivery of HR and administrative functions in line with operational goals and corporate policies. This includes recruitment, payroll support, personnel data management, employee welfare coordination, training and development and daily HR administration. The role also provides administrative support in compliance, communication, and office logistics, working closely with the HR supervisors (Head/Assistant Manager/Executive) to ensure a compliant and productive workplace.

Key responsibilities

• Support day-to-day HR operations including recruitment, onboarding, employee data, and payroll input.
• Coordinate HR documentation and internal communication to ensure consistency and clarity across the organization.
• Maintain timely and accurate employee records and assist in performance appraisal, training, and engagement activities.
• Assist with general office administration, travel arrangements, logistics, and compliance with internal SOPs.
• Act as a key liaison between employees and HR management, responding promptly to HR-related queries.
• Uphold confidentiality, professionalism, and ethical standards in all personnel and administrative matters.
• Support coordination of internal audits, inspections, and statutory requirements related to HR and administration.