HR & Administration Assistant

Samwa Precision; Seberang Perai; On-site; MYR 39,000 - 58,000; Full time

Job summary

Samwa Precision in Malaysia is seeking an HR Administrator to provide comprehensive HR and administrative support across the employee lifecycle, from recruitment through resignation, while maintaining HR documentation, payroll coordination, and general office administration.

The role involves onboarding, recruitment coordination, records maintenance, attendance tracking, payroll processing, orientation and training coordination, and communication of HR policies to employees, ensuring compliance

Qualifications

• Strong communication and interpersonal skills.
• Must be proficient in Chinese (spoken and written).
• Good organizational and time-management skills.
• High attention to detail and accuracy.
• Good knowledge of HR practices and labor requirements.
• Proficient in Microsoft Office applications.
• Familiarity with HR and payroll systems.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Prepare employee onboarding documents, uniforms, and other required materials for new employees.
• Assist with recruitment activities, including arranging interviews, communicate with candidates, and prepare recruitment documents.
• Maintain and update employee records, personnel files and HR documentation.
• Monitor and track employee attendance, leave and overtime records.
• Assist with payroll processing by preparing timesheets and updating employee information in the HR/payroll system.
• Coordinate employee orientation, onboarding activities, and training sessions.
• Assist in communication HR policies, procedures and company guidelines to employees.
• Ensure HR administrative processes comply with applicable labor laws, regulations and company policies.
• Maintain confidentiality and security of employee records and other sensitive HR information.
• Assist with employee resignation and clearance process, including preparation of relevant documentation and updating HR records.

Skills

Communication skills

Interpersonal skills

Chinese language

Organizational skills

Attention to detail

HR knowledge

Microsoft Word

Microsoft Excel

Confidentiality

Problem solving

Teamwork

Tools

Microsoft Word

Microsoft Excel

HR/payroll systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role provides comprehensive HR and administrative support to the organization, managing employee lifecycle processes from recruitment through to resignation, while maintaining HR documentation, payroll coordination, and general office administration.

Key responsibilities

Prepare employee onboarding documents, uniforms, and other required materials for new employees

Assist with recruitment activities, including arranging interviews, communicate with candidates, and prepare recruitment documents

Maintain and update employee records, personnel files and HR documentation

Monitor and track employee attendance, leave and overtime records

Assist with payroll processing by preparing timesheets and updating employee information in the HR/payroll system

Coordinate employee orientation, onboarding activities, and training sessions

Assist in communication HR policies, procedures and company guidelines to employees

Ensure HR administrative processes comply with applicable labor laws, regulations and company policies

Maintain confidentiality and security of employee records and other sensitive HR information

Assist with employee resignation and clearance process, including preparation of relevant documentation and updating HR records

About you

Strong communication and interpersonal skills

Proficiency in Chinese language (spoken and written) is required due to regular communication and coordination with the company’s HQ.

Good organizational and time-management skills

High attention to detail and accuracy

Good knowledge of HR practices, employee regulations and labor requirements

Proficient in Microsoft Office, particularly Microsoft Word and Excel

Familiarity with HR and payroll systems

Ability to maintain confidentiality and handle sensitive employee information

Strong problem-solving and multitasking abilities

Ability to work independently and as part of a team.