HR Assistant

SF Techlogis; Kulai; On-site; MYR 33,000 - 61,000; Full time

Job summary

Jora Malaysia is seeking an administrative assistant to support recruitment, onboarding, documentation, attendance, and miscellaneous HR duties. The role involves organizing personnel files, handling letters, tracking probation, and coordinating travel and purchases for staff.

The position requires meticulous record-keeping, effective communication, and ability to liaise with multiple departments to resolve issues and ensure smooth operations.

Responsibilities

• Assist recruitment tasks such as job posting, sourcing resumes, interview arrangement, background check, etc.
• Organize, compile, update company personnel records and employee personal file documentation;
• Record the time and attendance for monthly report;
• Handle employee's on-boarding orientation and leaving handover processes;
• Keep track of probation period and confirmation date for probationer;
• Assist in writing company letters such as offer letter, employment letter, confirmation letter, acceptance of resignation letter, etc;
• Calculate and record employee’s OT, leaves, advance salary, etc;
• Record and manage employee medical claim and expenses claim, and ensure the claim is acceptable;
• Assist in sourcing training programs for all employees;
• Liaise with relevant department or personnel to resolve problem;
• Maintain proper filing system and ensure effective documents controls for retrieval;
• Manage and update company asset databases and stock control such as stationery, sundry, uniform, equipment, etc;
• Responsible for purchasing processes and liaise with office suppliers;
• Responsible for booking flight ticket or hotel accommodation arrangement for staff business travel;
• Daily maintenance of the safety and cleanliness management of the premises;

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist recruitment tasks such as job posting, sourcing resumes, interview arrangement, background check, etc.

Organize, compile, update company personnel records and employee personal file documentation;

Record the time and attendance for monthly report;

Handle employee's on-boarding orientation and leaving handover processes;

Keep track of probation period and confirmation date for probationer;

Assist in writing company letters such as offer letter, employment letter, confirmation letter, acceptance of resignation letter, etc;

Calculate and record employee’s OT, leaves, advance salary, etc;

Record and manage employee medical claim and expenses claim, and ensure the claim is acceptable;

Assist in sourcing training programs for all employees;

Liaise with relevant department or personnel to resolve problem;

Maintain proper filing system and ensure effective documents controls for retrieval;

Manage and update company asset databases and stock control such as stationery, sundry, uniform, equipment, etc;

Responsible for purchasing processes and liaise with office suppliers;

Responsible for booking flight ticket or hotel accommodation arrangement for staff business travel;

Daily maintenance of the safety and cleanliness management of the premises;