HR Executive

Shimadzu Malaysia Sdn Bhd; Selangor; On-site; MYR 50,000 - 84,000; Full time

Job summary

Shimadzu Malaysia Sdn Bhd is seeking an HR and Admin professional to support and administer HR policies and systems, manage employee lifecycle, disciplinary matters, performance evaluation, training, employment passes, regulatory compliance, and insurance administration.

The role involves maintaining records, coordinating trainings, handling onboarding/offboarding, and ensuring confidentiality and compliance across the organization.

Qualifications

• Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, Management, or a related field.
• Familiar with Malaysian employment laws and statutory requirements.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Good communication and interpersonal skills, with the ability to liaise effectively with employees, management, government authorities, vendors, and external parties.

Responsibilities

• Maintain and update the Employee Handbook, HR policies, procedures and HR system, ensuring accurate employee records and documentation.
• Support disciplinary matters, including warning/show-cause letters, documentation, inquiries and guidance on workplace matters.
• Manage recruitment activities from manpower requests and interviews to offers, onboarding, probation follow-up, resignation and employee clearance.
• Coordinate the performance evaluation process, including schedules, documentation, reminders, tracking and record maintenance.
• Coordinate employee training, training providers, attendance and records, including HRD Corp grant and claim administration.
• Manage employment pass applications and renewals, supporting documents and liaison with relevant authorities or agents.
• Coordinate Company license and registration applications/renewals and maintain regulatory compliance records.
• Manage Company and employee insurance matters, including renewals, enrolment, claims and liaison with insurers/brokers.
• Maintain proper HR and Admin records, reports and correspondence, and coordinate with internal and external parties as required.

Skills

Communication

Interpersonal skills

MS Office proficiency

Education

Bachelor’s Degree or Diploma in HRM/Business Admin

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsible for supporting and administering the Company's Human Resources and Administration functions, including HR policies and systems, employee lifecycle management, disciplinary matters, performance evaluation, training, employment pass matters, regulatory compliance support, insurance administration, and occupational safety and health.

KEY RESPONSIBILITIES

• Employee Handbook, Policies and Procedures
• System Administration and Employee Records
• Disciplinary and Employee Relations
• Recruitment, Onboarding and Offboarding
• Performance Evaluation Policy and System
• Training and Employee Development
• Employment Pass Administration
• Regulatory Licenses and Compliance Support
• Corporate and Employee Insurance Administration
• Occupational Safety and Health

DUTIES AND RESPONSIBILITIES

• Employee Handbook, Policies & HR System: Maintain and update the Employee Handbook, HR policies, procedures and HR system, ensuring accurate employee records and documentation.
• Disciplinary & Employee Relations: Support disciplinary matters, including warning/show-cause letters, documentation, inquiries and guidance on workplace matters.
• Recruitment, Onboarding & Offboarding: Manage recruitment activities from manpower requests and interviews to offers, onboarding, probation follow-up, resignation and employee clearance.
• Performance Evaluation: Coordinate the performance evaluation process, including schedules, documentation, reminders, tracking and record maintenance.
• Training & Development: Coordinate employee training, training providers, attendance and records, including HRD Corp grant and claim administration.
• Employment Pass: Manage employment pass applications and renewals, supporting documents and liaison with relevant authorities or agents.
• Regulatory licenses & Compliance Support: Coordinate Company license and registration applications/renewals and maintain regulatory compliance records.
• Insurance Administration: Manage Company and employee insurance matters, including renewals, enrolment, claims and liaison with insurers/brokers.
• Records, Reporting & Coordination: Maintain proper HR and Admin records, reports and correspondence, and coordinate with internal and external parties as required.

OTHERS

Perform other HR and administrative duties or special assignments as directed by the Management or immediate superior.

Maintain confidentiality of employee, payroll, disciplinary, management and Company information at all times.

Ensure assigned activities are carried out in accordance with Company policies, internal controls and applicable statutory or regulatory requirements.

Work closely with other departments to support smooth day-to-day operations and continuous improvement of HR and Administration processes.

QUALIFICATIONS

• Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, Management, or a related field.
• Familiar with Malaysian employment laws and statutory requirements.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Good communication and interpersonal skills, with the ability to liaise effectively with employees, management, government authorities, vendors, and external parties.