HR Assistant

SCC Group of Companies; Kuantan; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

performance incentive

commission

bonus

medical

Job summary

SCC Group of Companies in Malaysia is seeking a Human Resources Assistant to support daily HR administration, onboarding, attendance, and documentation.

You will screen and shortlist applicants, coordinate interviews, maintain records, and assist with training materials and HR projects, while ensuring confidentiality and accuracy across the employee lifecycle.

Qualifications

• Diploma or Bachelor's degree in HR, business administration, management, or related field.
• 1–2 years HR or administrative experience; fresh graduates may be considered.
• Good organisational and administrative skills.
• Good attention to detail and accuracy in handling documents and records.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Able to handle confidential information professionally.
• Able to work independently as well as in a team.
• Good command of English and Bahasa Malaysia.

Responsibilities

• Assist with job postings on recruitment platforms and other sourcing channels.
• Screen and shortlist candidates based on job requirements.
• Coordinate interviews and communicate with candidates on interview arrangements.
• Maintain and update recruitment records and candidate information.
• Prepare recruitment-related documents and support onboarding for new employees.
• Prepare documentation for new hires and ensure all required documents are properly completed.
• Assist with new employee registration and HR system updates.
• Coordinate employee orientation and onboarding arrangements.
• Maintain accurate and up-to-date employee personal files and records.
• Assist with probation and confirmation documentation.
• Assist in monitoring employee attendance and leave records.
• Follow up with relevant employees or departments on attendance and leave discrepancies.
• Update and maintain attendance and leave records in the HR system.
• Assist with monthly attendance-related reports and HR records.
• Assist in coordinating internal and external training programmes.
• Liaise with employees, trainers, and departments on training arrangements.
• Prepare training materials, attendance lists, forms, and other related documentation.
• Maintain accurate training records and supporting documents.
• Assist with HRDC-related documentation and administrative matters.
• Assist with documentation for employee transfers, confirmations, extensions, resignations, and other movements.
• Prepare and maintain relevant HR forms and records.
• Assist with exit clearance and employee offboarding documentation.
• Ensure employee records are properly updated throughout the lifecycle.
• Maintain proper filing and organisation of employee records and HR documents.
• Ensure HR documents are properly recorded, updated, and securely maintained.
• Assist in preparing HR letters, forms, reports, and other documentation as required.
• Maintain confidentiality of employee and company information.
• Provide administrative support for day-to-day HR operations.
• Assist with HR reports, employee data, and information required by management.
• Coordinate with other departments on routine HR-related matters.
• Support the implementation of HR policies, procedures, and processes.
• Assist with HR projects and activities as assigned.

Skills

Organisational skills

Attention to detail

Communication

Bahasa Malaysia

English

Education

Diploma or Bachelor's Degree in HR/Business Admin

Tools

Microsoft Office

Job description

Assist with job postings on recruitment platforms and other sourcing channels.

Screen and shortlist candidates based on job requirements.

Coordinate interviews and communicate with candidates on interview arrangements.

Maintain and update recruitment records and candidate information.

Prepare recruitment-related documents and support the onboarding process for new employees.

2. Employee Onboarding & Administration

Prepare documentation for new hires and ensure all required documents are properly completed.

Assist with new employee registration and HR system updates.

Coordinate employee orientation and onboarding arrangements.

Maintain accurate and up-to-date employee personal files and records.

Assist with probation and confirmation documentation.

3. Attendance & Leave Administration

Assist in monitoring employee attendance and leave records.

Follow up with relevant employees or departments on attendance and leave discrepancies.

Update and maintain attendance and leave records in the HR system.

Assist with monthly attendance-related reports and HR records.

4. Training Administration

Assist in coordinating internal and external training programmes.

Liaise with employees, trainers, and departments on training arrangements.

Prepare training materials, attendance lists, forms, and other related documentation.

Maintain accurate training records and supporting documents.

Assist with HRDC-related documentation and administrative matters.

5. Employee Lifecycle Support

Assist with documentation for employee transfers, confirmations, extensions, resignations, and other employee movements.

Prepare and maintain relevant HR forms and records.

Assist with exit clearance and employee offboarding documentation.

Ensure employee records are properly updated throughout the employee lifecycle.

6. HR Documentation & Filing

Maintain proper filing and organisation of employee records and HR documents.

Ensure HR documents are properly recorded, updated, and securely maintained.

Assist in preparing HR letters, forms, reports, and other documentation as required.

Maintain confidentiality of employee and company information.

7. HR Operations Support

Provide administrative support for day-to-day HR operations.

Assist with HR reports, employee data, and information required by management.

Coordinate with other departments on routine HR-related matters.

Support the implementation of HR policies, procedures, and processes.

Assist with HR projects and activities as assigned.

Requirements

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.

1–2 years of relevant HR or administrative experience. Fresh graduates with relevant qualifications may also be considered.

Basic understanding of HR processes and employment practices.

Good organisational and administrative skills.

Good attention to detail and accuracy in handling documents and employee records.

Good communication and interpersonal skills.

Proficient in Microsoft Office applications.

Able to handle confidential information professionally.

Able to work independently as well as in a team.

Good command of English and Bahasa Malaysia.

Perks and benefits

• performance incentive
• commission
• bonus
• medical

Company Overview

SCC Group of Companies is one of the largest FMCG distribution company in Malaysia. We carry some of world's most famous brands from our business partners such as Anmum, Anlene, Ridsect, Glade, Johnson & Johnson, Planta, Knorr, Huggies, Cadbury, Tiger, Chipsmore, Oreo, Garnier, L'Oreal, Ballantyne, Bundaberg and many more! We also own, develop, manufacture and distribute CED organic food and Mega Fresh frozen food, both brands having established availability in key super/hypermarkets all over the country. Headquartered in Kuantan, we now operate distribution centres in Puchong, Seremban, Johor Bahru, Ipoh, Penang, Alor Star, Kota Bahru and Kuala Terengganu. We are one of the most exciting and fastest growing FMCG player in the industry!

What can I earn as a Human Resources Assistant