HR Assistant

Vuly Play; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

Vuly Play in Kuala Lumpur is seeking an HR Assistant to support daily administrative tasks, coordinate office activities, and assist management to achieve goals. You will maintain records, ensure policy compliance, and facilitate effective communication across departments.

Ideal candidate has 1–2 years in admin roles, proficient with MS Office, and demonstrates initiative, organization, and strong English, Mandarin, and Malay communication skills in a fast-paced environment.

Qualifications

• 1–2 years of admin experience in an office.
• Proficient in Microsoft Excel and Word.
• Willing to learn and adapt quickly.
• Self-disciplined, proactive, and motivated.
• Strong multitasking and organizational skills.
• Able to work independently with minimal supervision.
• Communicate in English, Mandarin and Malay.

Responsibilities

• Deliver efficient administrative support to management and staff.
• Maintain organized documentation, scheduling, and reporting.
• Facilitate effective internal communication and coordination within the office.
• Contribute to a positive and professional workplace environment.
• Oversee office facilities, upkeep, and general maintenance matters to ensure a safe and efficient working environment.
• Monitor office equipment, stationery, and supplies to maintain adequate stock levels at all times.
• Maintain proper, systematic, and up-to-date filing systems and documentation.
• Assist in the planning, coordination, and execution of company activities and events, including team lunches, team sports, and other internal team-building initiatives.
• Perform general administrative duties and any other tasks as assigned by Management from time to time.

Skills

Microsoft Excel

Microsoft Word

Office administration

Time management

Organization

Multitasking

Communication

English language

Tools

MS Office

Job description

About Vuly
Vuly Play is an Australian company known for premium outdoor play equipment that gets families outside and sparks imagination. We’re expanding our global footprint and building a new hub in Kuala Lumpur to support growth across Australia, North America, the UK, Europe and beyond. KL will be a key centre for talent, operations, and future leadership.

About the Role

The HR Assistant plays a key role in ensuring the smooth and efficient operation of the office. This role is responsible for managing daily administrative tasks, coordinating office activities, and supporting management and staff to achieve organizational goals. The HR Assistant ensures compliance with company policies, maintains accurate records, and provides timely communication across departments.

Key Responsibilities

Deliver efficient administrative support to management and staff.

Maintain organized systems for documentation, scheduling, and reporting.

Facilitate effective communication and coordination within the office.

Contribute to a positive and professional workplace environment.

Oversee office facilities, upkeep, and general maintenance matters to ensure a safe and efficient working environment.

Monitor office equipment, stationery, and supplies to maintain adequate stock levels at all times.

Maintain proper, systematic, and up-to-date filing systems and documentation.

Assist in the planning, coordination, and execution of company activities and events, including team lunches, team sports, and other internal team-building initiatives.

Perform general administrative duties and any other tasks as assigned by Management from time to time.

Qualifications & Skills

Minimum 1–2 years of working experience as an Admin Executive or in a similar administrative role.

Proficient in Microsoft Office applications, particularly Microsoft Excel and Microsoft Word.

Willing to learn and able to adapt quickly to new tasks and responsibilities.

Self-disciplined, proactive, and highly motivated.

Strong multitasking ability and capable of filling operational gaps when required.

Positive working attitude with a strong sense of responsibility.

Good organizational, time management, and negotiation skills.

Able to work independently with minimal supervision and communicate effectively with internal and external parties.

Able to communicate in English, Mandarin and Malay.

Why Join Us

Opportunity to shape finance operations in a growing Malaysia office.

Exposure to both strategic and operational aspects of finance.

Collaborative, innovative, and supportive workplace culture.