HR & Admin Assistant

Allnamics (M) Sdn Bhd; Johor Bahru; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Annual Leave

Medical Leave

Annual Performance Bonus

Annual Salary Increment

Medical Claim

Job summary

ALLNAMICS (M) SDN BHD is seeking a proactive HR & Admin Assistant to join our Johor Bahru team. This full-time role supports HR and administration, helping run offices smoothly and ensuring confidential handling of records and processes.

You will assist with recruitment, payroll, benefits, events, and daily office operations, contributing to a collaborative and professional workplace culture.

Qualifications

• High school diploma or equivalent required
• Business administration or HR qualifications desirable
• Proficient in Microsoft Office (Excel, Word)
• Good written and verbal English; other languages helpful

Responsibilities

• Provide comprehensive administrative support to HR, scheduling, correspondence, and document management
• Assist with recruitment processes including job postings, shortlisting, and interview coordination
• Maintain and update employee records with confidentiality per regulations
• Process leave, expenses, and other admin requests
• Assist with payroll administration and benefits under senior staff guidance
• Support organisation of events, meetings and training programmes
• Ensure smooth office operations and internal communication

Job description

About us

ALLNAMICS (M) SDN BHD is a dynamic and growing organisation committed to delivering excellence in our operations and fostering a supportive workplace culture. We believe in investing in our people and creating an environment where employees can thrive professionally and personally. Our company values integrity, collaboration, and continuous improvement, and we are dedicated to building strong teams that drive our business forward.

About the role

We are seeking a dedicated and organised HR & Admin Assistant to join our team in Johor Bahru, Johor. This is a full-time position that plays a vital role in supporting our Human Resources and Administration functions. As HR & Admin Assistant, you will be instrumental in ensuring the smooth running of our office operations and providing essential support to our HR department. This role requires someone who is proactive, detail-oriented, and capable of managing multiple tasks efficiently whilst maintaining a high standard of professionalism.

Key responsibilities

• Provide comprehensive administrative support to the HR department, including scheduling, correspondence, and document management
• Assist with recruitment processes, including job posting, shortlisting, interview coordination, and candidate communication
• Maintain and update employee records, ensuring accuracy and confidentiality in accordance with data protection regulations
• Process employee-related documentation, including leave applications, expense claims, and other administrative requests
• Support the organisation of company events, meetings, and training programmes
• Manage office supplies inventory and coordinate procurement of necessary materials
• Handle general office administration tasks, including mail distribution, filing, and record-keeping
• Liaise with internal departments to ensure smooth communication and coordination of HR-related matters
• Assist with payroll administration and benefits management under the guidance of senior staff
• Maintain confidentiality and handle sensitive HR information with utmost professionalism

What we're looking for

• High school diploma or equivalent; additional qualifications in business administration or HR are desirable
• Proven experience in an administrative or HR support role, preferably within a business environment
• Excellent organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office applications, particularly Excel and Word, and experience with HR management systems is preferred
• Meticulous attention to detail and accuracy in data entry and record-keeping
• Ability to maintain strict confidentiality and handle sensitive information responsibly
• Proactive and positive attitude with a willingness to support colleagues and contribute to a collaborative team environment
• Professional demeanour and excellent interpersonal skills
• Familiarity with Malaysian employment regulations and practices is beneficial
• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Medical Claim
• Annual Performance Bonus (subject to company performance)
• Annual Salary Increment
• Friendly and supportive working environment