HR & Administration Executive

FULLSPEED DIGITAL SDN. BHD.; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Job summary

FULLSPEED DIGITAL SDN. BHD. in Kuala Lumpur seeks an HR-Admin-Finance lead to independently manage HR, admin and day-to-day finance, ensuring compliance with Malaysian labour laws. This hands-on role fits proactive, multi-skilled professionals in a fast-paced agency setting.

You will own end-to-end recruitment, onboarding, payroll, leave and attendance, vendor management, and SOP updates while coordinating office operations and staff activities in KL.

Qualifications

• End-to-end recruitment for local roles: posting, sourcing, screening, interviews, offers.
• Onboarding/offboarding, contracts, training, HR documentation.
• Monthly payroll calculation to ensure timely salary disbursement.
• Manage leave, attendance, expenses; support performance management.
• Ensure compliance with Malaysia Employment Act 1955, EPF, SOCSO, EIS, HRDF.
• Update local HR policies, handbook and SOPs.

Responsibilities

• Oversee day-to-day office operations: procurement, vendor management, office upkeep.
• Manage tenancy, utilities, IT procurement, stock-taking.
• Coordinate staff travel, visas, work passes; support meetings.
• Assist business teams with administrative tasks as needed.

Skills

Recruitment

Payroll

HR Compliance

Office Administration

Vendor Management

English Mandarin Bahasa Malaysia

Education

Diploma or above in HR/BA/Finance

Tools

QuickBooks

Xero

AutoCount

MS Office

Job description

As the sole HR-Admin-Finance lead for the Kuala Lumpur branch, you will act as a core pillar for local operations. You will independently take full charge of human resources, office administration and day-to-day finance functions, ensuring full compliance with Malaysia's labour laws and statutory requirements. This is a hands‑on, multi‑functional role ideal for proactive all‑round talents who can work efficiently within the fast‑paced agency environment.

Key Responsibilities

A. Human Resource Management

‑ Own end‑to‑end recruitment for local‑market roles: job posting, candidate sourcing, resume screening, interview coordination and offer preparation

‑ Manage employee on‑boarding and off‑boarding: draft employment contracts, deliver onboarding training, maintain employee profiles and HR‑related documentation

‑ Conduct monthly payroll calculation to guarantee accurate and timely salary disbursement

‑ Administer leave, attendance and expense‑claim workflows (annual leave, sick leave, maternity / paternity leave, etc.); maintain employee relations, respond to staff enquiries and support performance‑management processes

‑ Ensure full compliance with Malaysia’s Employment Act 1955, EPF, SOCSO, EIS and HRDF statutory requirements

‑ Update and implement local HR policies, employee handbook and standard operating procedures (SOPs)

B. Office Administration

‑ Oversee day‑to‑day office operations: stationery procurement, equipment maintenance, vendor management and workplace upkeep; ensure the office complies with local safety, health and regulatory standards

‑ Manage office tenancy, utility bills, telecommunication and other recurring payments; conduct company asset stock‑taking and oversee IT‑equipment procurement

‑ Coordinate company events, team‑building activities and festive celebrations

‑ Arrange staff travel arrangements, visa applications and work‑pass renewals

‑ Support business teams with client‑meeting coordination, reception and ad‑hoc administrative tasks

Requirements

Education & Experience

‑ Diploma or above in Human Resources, Business Administration, Finance, Accounting or related disciplines

‑ Minimum 3years of combined working experience covering human resources, administration and finance

‑ Working experience within advertising agencies, creative houses or digital‑marketing firms is highly preferred

‑ Solid practical knowledge of Malaysia’s Employment Act 1955, EPF, SOCSO, EIS and end‑to‑end payroll workflows

‑ Proficient in finance software (QuickBooks, Xero, AutoCount etc.) and MS Office suite (Excel, Word,PowerPoint)

‑ Candidates with working proficiency in English, Mandarin plus basic Bahasa Malaysia are preferred

About us

We are a fast‑growing creative and digital marketing agency headquartered in China, with rapidly expanding business across Southeast Asia. Our Kuala Lumpur branch serves both regional brand clients and Chinese enterprises entering the Malaysian market. We foster a dynamic, creative and collaborative work culture, encouraging team members to take initiative and grow alongside the company.