HR Admin Assistant Manager

Talent Recruit; Kuala Lumpur; On-site; MYR 90,000 - 130,000; Full time

Job summary

Talent Recruit is representing a financial services company expanding into the fitness sector in Malaysia. We are seeking an HR Admin Assistant Manager to lead the HR and admin functions with a proactive, strategic mindset in a fast-paced environment.

The role covers HR strategy, payroll processing for 20+ headcount using XERO, recruitment and onboarding, staff benefits and welfare, office administration, and employee relations.

Qualifications

• Bachelor's degree in HR Management, Business Administration, or related field.
• 3-5 years of experience in senior or managerial HR roles.
• Strong knowledge of HR principles, practices, and employment laws.
• Proven ability to act as a change agent, demonstrate innovation, self-motivation, creativity, and analytical problem-solving skills.
• Ability to work in a fast-paced, dynamic environment and manage multiple priorities.
• Excellent communication skills, with proficiency in multiple languages.

Responsibilities

• HR Strategy and Planning: Develop and implement HR strategies aligned with business goals, oversee recruitment, onboarding, training, performance management, compensation, benefits, and employee relations.
• Payroll Processing: 20 headcounts - XERO; process payroll, calculate wages, manage leave, overtime, and tax returns.
• Staff Scheduling: Assist roster adjustments to meet minimum operational requirements.
• Recruitment and Onboarding: Manage end-to-end recruitment, phone screening, interviews, references, and pre-employment steps.
• Staff Benefits and Welfare Management: Manage medical claims, insurance matters, and benefits records for staff.
• Office Administrative Role: Handle facilities, assets, travel bookings, and liaise with service providers.
• Employee Relations and Engagement: Foster positive work environment, address grievances, support management on ER issues.

Skills

HR Management

Recruitment

Onboarding

Payroll

Employee Relations

Communication

Education

Bachelor's in HR/BA

Tools

XERO

Job description

About the job HR Admin Assistant Manager

Company Background

We are representing one of our client who is a financial service company and now venturing into fitness industry inMalaysia. As part of their expansion plan,theyare seeking a dynamic HR and Admin Assistant Manager to lead their Human Resources department.

This is an Individual Contributor role

Ideal candidate will have extensive experience in all aspects of HR management and will be responsible for developing and implementing HR strategies and initiatives aligned with our business goals. This role requires a proactive and innovative individual who can thrive in a fast-paced environment

Responsibilities

• HR Strategy and Planning: Develop and implement HR strategies aligned with business goals, overseeing recruitment, onboarding, training, performance management, compensation, benefits, and employee relations. Stay updated on labor laws and regulations to ensure compliance with employment standards.
• Payroll Processing: 20 headcounts - XEROResponsible for processing the payroll of all employees which includes calculating wages, processing employee payments, and preparing tax returns. Manage leave records, overtime calculations and part timers payroll.
• Staff Scheduling: Assist in the roster adjustment to ensure compliance with operational minimum requirements.
• Recruitment and Onboarding: Manage effective onboarding process and manage the end-to-end recruitment process which includes phone screening, interview arrangements, reference check and pre-employment processes etc.
• Staff Benefits and Welfare Management: Manage panel clinic arrangements, medical claims follow up and maintain related records. Key liaison with insurance agent for all staff related insurance matters, which includes Group Hospitalization & Surgical (GHS) and Personal Accident (PA) etc. Update for new joiners and resignations and follow up on claims to ensure compliance with the policy terms.
• Office Administrative Role: Assist in office facilities management which includes but not limited to the monitoring of Companys assets, liaise with cleaning company, ordering of office supplies (printing, stationery, pantry goods etc). Responsible for travel and accommodation arrangements, including comparing quote for air tickets & hotels booking. Key liaison for other general insurance matters.
• Employee Relations and Engagement: Foster a positive work environment, promote employee engagement, address grievances, and support management on employee relations issues. Ensure retention of high-quality employees.

Qualifications & experience

• Bachelor's degree in Human Resources Management, Business Administration, or a related field.
• Minimum of 3-5 years' experience in senior or managerial HR roles.
• Strong knowledge of HR principles, practices, and employment laws.
• Proven ability to act as a change agent, demonstrate innovation, self-motivation, creativity, and analytical problem-solving skills.
• Ability to work in a fast-paced, dynamic environment and manage multiple priorities.
• Excellent communication skills, with proficiency in multiple languages.

Only Shortlisted Candidates Will Be Notified